Legal Administrative Assistant

General Purpose

Provide comprehensive administrative support to legal professionals, including Partners, Associates, and Paralegals, ensuring efficiency in daily operations and case management.

• Prepare, process, and manage legal correspondence and documents such as subpoenas, contracts, summonses, appeals, warrants, and motions.

• Organize and coordinate legal meetings, including client interviews, hearings, and depositions.

• Maintain schedules and calendars, including court diaries.

• Take, transcribe, and distribute meeting and interview minutes.

• Prepare forms such as accident reports, courtroom requests, and client applications.

• Draft and manage client engagement letters.

• Proofread and edit legal documents for accuracy and clarity.

• Establish and maintain databases and filing systems (electronic and physical).

• Document and track client matters and case details.

• Handle incoming mail and calls for assigned legal professionals.

• Review, edit, transfer, and post time entries for legal professionals.

• Assist with travel arrangements and expense reimbursement processing.

• Manage professional memberships and affiliations (e.g., NACUA, COSA, ELA).

• Facilitate legal and government electronic filings.

• Communicate effectively via verbal and written correspondence to answer inquiries and provide case updates.

• Coordinate the delivery of legal documents to clients, witnesses, and court officials.

• Conduct legal research and compile case-relevant information.

• Arrange hearing dates, schedule court reporters, and handle court and tribunal communications.

• File motions and follow up on pending court cases.

• Coordinate courier and external service requests.

• Assist with billing and financial transactions.

• Implement and maintain office systems for improved efficiency.

• Collaborate with other legal administrative professionals for coverage, phones, and special projects.

• Provide support for seminar presentations, event setup, and registration.

• Perform other administrative duties as assigned.
  
  

• Relevant training or qualification in legal administration.

• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Publisher) and shared/cloud-based file management.

• Preferred experience with iManage Document Management software, Logikcull eDiscovery software, and PowerPDF.

• Strong knowledge of legal procedures and terminology.

• Familiarity with local, state, and federal filing rules.

• Excellent spelling, grammar, punctuation, and English language skills.

• Strong typing and data entry abilities.
  
  

• Professionalism and positive attitude.

• Strong technical proficiency and adaptability to new software.

• Excellent verbal and written communication skills.

• High attention to detail and accuracy.

• Confidentiality and discretion in handling sensitive legal matters.

• Strong organizational and planning abilities.

• Integrity and mature judgment in decision-making.

• Outstanding client service orientation with a solution-focused approach.

• Initiative, reliability, and ability to perform under pressure.

This role requires a dedicated and detail-oriented individual who thrives in a fast-paced legal environment, providing critical support to attorneys and legal teams.

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/

Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.

Benefits Information:

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you.

Beacon Hill. Employing the Future (TM)