What are the responsibilities and job description for the Accounting Assistant position at Beacon Mental Health?
POSITION SUMMARY
Responsible for performing basic to moderate bookkeeping and accounting tasks as well as providing administrative support for the Financial Services Department.
ESSENTIAL DUTIES AND RESPONSIBILITIES
The essential functions include, but are not limited to the following:
• Completes monthly investment reconciliations for multiple entities.
• Performs all aspects of the fixed asset accounting cycle for multiple entities and maintains document support for asset additions, deletions, and deprecation.
• Prepares general ledger account reconciliations and entries for prepaid expenses and payroll related liabilities.
• Performs Supportive Community Living Program tracking, analysis, invoice generation and input into State fiscal management system.
• Completes various invoicing for tenant rent, fundraising sponsorships, and program funds requests.
• Assists with financial tracking and reporting aspects of fundraising events.
• Scans and electronically file accounting source documents and various reports.
• Assists with payables processing by compiling check and ACH information for mailing to the vendors. Serve as backup to accounts payable cycle in absence of transactional accountant.
• Assists with cash collections, including check scanning, credit card processing and cash log preparation.
• Performs data entry and analysis as assigned.
• Prepares meeting documents upon request.
• Assists with filing, mailings, routine correspondence, and record keeping tasks when requested.
• Serves as a backup to the switchboard receptionist as requested.
• Demonstrates professional conduct and courtesy to peers, consumers, and community as a representative of the agency.
• Takes and composes minutes for departmental meetings as assigned.
• Performs other duties as assigned.
MINIMUM QUALIFICATIONS (KNOWLEDGE, SKILLS, AND ABILITIES)
Education/Certifications:
• High School Diploma or equivalent required.
• Associate’s degree preferred
Experience Required:
• 1 to 3 years of experience performing double entry bookkeeping, account reconciliations and fixed assets accounting preferred.
Required Knowledge:
• Proven ability to manage multiple tasks while meeting various deadlines.
• Manage and execute tasks with a high understanding of confidentiality.
• Accreditations such as certified administrative professional (CAP) are preferred.
Skills/Abilities:
• Proficiency in Microsoft Office, including Outlook, Word, and Excel.
• Strong organizational and time management skills.
• Ability to multi-task and manage day-to-day activities of multiple individuals.
• Able to maintain an engaged, positive attitude in an ever-changing environment.
• Excellent customer service skills including oral and written communications skills to effectively interact with a wide variety of people.
Responsible for performing basic to moderate bookkeeping and accounting tasks as well as providing administrative support for the Financial Services Department.
ESSENTIAL DUTIES AND RESPONSIBILITIES
The essential functions include, but are not limited to the following:
• Completes monthly investment reconciliations for multiple entities.
• Performs all aspects of the fixed asset accounting cycle for multiple entities and maintains document support for asset additions, deletions, and deprecation.
• Prepares general ledger account reconciliations and entries for prepaid expenses and payroll related liabilities.
• Performs Supportive Community Living Program tracking, analysis, invoice generation and input into State fiscal management system.
• Completes various invoicing for tenant rent, fundraising sponsorships, and program funds requests.
• Assists with financial tracking and reporting aspects of fundraising events.
• Scans and electronically file accounting source documents and various reports.
• Assists with payables processing by compiling check and ACH information for mailing to the vendors. Serve as backup to accounts payable cycle in absence of transactional accountant.
• Assists with cash collections, including check scanning, credit card processing and cash log preparation.
• Performs data entry and analysis as assigned.
• Prepares meeting documents upon request.
• Assists with filing, mailings, routine correspondence, and record keeping tasks when requested.
• Serves as a backup to the switchboard receptionist as requested.
• Demonstrates professional conduct and courtesy to peers, consumers, and community as a representative of the agency.
• Takes and composes minutes for departmental meetings as assigned.
• Performs other duties as assigned.
MINIMUM QUALIFICATIONS (KNOWLEDGE, SKILLS, AND ABILITIES)
Education/Certifications:
• High School Diploma or equivalent required.
• Associate’s degree preferred
Experience Required:
• 1 to 3 years of experience performing double entry bookkeeping, account reconciliations and fixed assets accounting preferred.
Required Knowledge:
• Proven ability to manage multiple tasks while meeting various deadlines.
• Manage and execute tasks with a high understanding of confidentiality.
• Accreditations such as certified administrative professional (CAP) are preferred.
Skills/Abilities:
• Proficiency in Microsoft Office, including Outlook, Word, and Excel.
• Strong organizational and time management skills.
• Ability to multi-task and manage day-to-day activities of multiple individuals.
• Able to maintain an engaged, positive attitude in an ever-changing environment.
• Excellent customer service skills including oral and written communications skills to effectively interact with a wide variety of people.
