What are the responsibilities and job description for the Maintenance Director position at Beacon Ridge Nursing?
JOB DESCRIPTION - Maintenance Director
REPORTS TO: Facility Administrator
SUPERVISES: All Facility Maintenance Personnel
NATURE AND SCOPE OF JOB: Organizes, administers, and leads a comprehensive program of
maintenance that provides and maintains in an efficient and economical manner the facilities, grounds, equipment, and furnishings of the facility, so that all residents, staff, and visitors are assured of clean, safe, attractive, and healthy place in which to live and work. Assures compliance with all life safety regulations and physical environmental needs specific to the nursing home environment.
QUALIFICATIONS:
Maintenance Director Shall:
1. Have at least four years of experience in construction and/or property management, with a minimum of one year in a supervisory capacity.
2. Demonstrate knowledge of construction codes, health and safety regulations, financial and management practices, purchasing, supervision and motivation of personnel, and state and local regulations regarding the maintenance of buildings and equipment.
3. Hold and maintain a valid driver’s license with no serious violations.
4. Have excellent leadership and organizational skills and the ability to motivate people.
5. Have excellent integrity and demonstrate good moral character and initiative.
6. Exhibit a personality that demonstrates interpersonal skills to relate well with residents, staff, administration, and visitors.
7. Demonstrate the ability to communicate effectively in English, both orally and in writing.
8. Demonstrate the ability to use computers for facility maintenance management software, word processing, data management, and telecommunications.
9. Provide proof of U. S. citizenship or legal resident alien status by completing Federal Form I-9 in compliance with the Immigration Reform and Control Act of 1986.
10. Undergo a criminal record history check.
11. Provide evidence that health is adequate to fulfill the job functions and responsibilities, with reasonable accommodation pursuant to 42 U.S.C.12101 and in accordance with N.J.A.C. 6:3-4A.4.
12. Pass the state required Tuberculin Test as required.
VERIFICATION OF COMPETENCY:
1. Complete application and resume.
2. Required documentation outlined in the qualifications above.
3. A minimum of two letters of reference from former employers, supervisors, or other professional sources.
4. Employment interview.
EMPLOYMENT TERMS:
The Maintenance Director shall be employed under the following terms:
1. Work year of twelve months. Be available on weekends as needed and on call 24/7 for emergency response.
2. Salary, benefits and leave time as specified in the written contractual agreement with the facility.
3. Conditions established by all laws and codes of the State of Texas and the Federal Department of Labor.
JOB FUNCTIONS AND RESPONSIBILITIES:
The Director of Facilities, Maintenance and Custodial Services shall:
1. Administer the Department of Facility Maintenance.
2. Lead, organize, manage, perform and supervise all maintenance operations of the facility in compliance with all applicable federal, state, and local laws and regulations, and corporate and facility policies and procedures. This includes being on call after hours to respond in case of a physical plant related emergency.
3. Develop and implement a comprehensive maintenance plan that is both corrective and preventative for the upkeep of all facilities, grounds, and the major facilities systems (HVAC, mechanical, plumbing, electrical, and structural) of the facility. Provide or adhere to an existing efficient work order system for repairs of facilities and equipment that ensures that all maintenance and repairs are completed in a timely fashion, and provide regular work order status reports to the facility and corporate administration.
4. Develop and implement an emergency and fire drill program as well as staff training and in-servicing as needed or requested by facility administration.
5. Recommend policies and regulations dealing with facilities management and the physical environment.
6. Supervise a personnel management program for the Maintenance Department that includes a recruitment and selection process, and a written evaluation process that uses the recommendations of building level administrators. Recommend the continued employment, discipline, or dismissal of maintenance personnel.
7. Develop and supervise work and vacation schedules for all maintenance personnel, including substitutes.
8. Monitor and approve time records of all maintenance and custodial personnel, and approve all overtime using established procedures and budgets.
9. Establish and implement a program of safety, accident prevention, and health maintenance for all employees, including safe and proper use of equipment, vehicles and materials, identification and prevention of hazards, air quality controls, Right To Know programs, and prevention of accidents and injuries. Work cooperatively with local and state agencies, including the police, fire, emergency, and health departments, to ensure that high standards of health, sanitation, and safety are maintained throughout all of the facility and grounds. Provide a regular program of staff development to promote, cleanliness, efficiency, effective procedures, communication skills, work attitudes, and ethics.
10. Provide and monitor a system of regular building, equipment, and grounds inspections to meet all federal, state and local requirements including submitting all reports in a timely fashion.
11. Conduct regular inspections of the facility, grounds, and equipment to ensure that high standards for cleanliness, attractiveness and safety are maintained. Recommend to the Administrator any improvements needed.
12. Analyze all accidents and regularly search for patterns in injury reports in order to establish corrective procedures to reduce the potential for future accidents or hazards.
13. Monitor and recommend systems and procedures to ensure the security of all facilities.
14. Establish and maintain a system of financial records, controls, and accounting procedures for the repair and maintenance of the facilities submitting all reports in a timely fashion.
15. Develop and recommend the maintenance budget, and then administer the approved budget, completing all required documentation.
16. Maintain current drawings and engineering records describing the facility, equipment, and grounds.
17. Maintain an inventory control system and purchase supplies, parts, and equipment through the established bid or price quote process that follows company and facility policy.
18. Approve the specifications and recommend contractors to perform maintenance and repair services, using established company and facility procedures. Supervise and inspect the work performed and recommend payment upon satisfactory completion of the work.
19. Develop, implement and monitor an effective grounds maintenance program, to ensure that the grounds are attractive and safe.
20. Communicate regularly with the Administrator and appropriate staff about the needs, regulations, and procedures for the effective operation of the buildings and the maintenance and custodial programs of the facility so that cooperative working relationships with building staff are encouraged and maintained.
21. Develop, implement, and monitor an energy conservation program, making recommendations for efficiency and reduction in the costs of operating the facilities.
22. Provide and maintain an efficient and effective waste disposal system with provisions for recycling of all waste permitted by local and State regulations.
23. Operate electronic and other equipment needed to carry out job functions and responsibilities.
24. Maintain effective communications with residents, staff, and administration to elicit support and to seek perceptions and ideas for the improvement of the facilities.
25. Research and make recommendations for improvement in the effectiveness and efficiency of the repair, maintenance, and cleaning services so that attractive, healthy, and safe facilities are provided.
26. Attend required meetings and serve, as appropriate, on staff committees.
27. Notify and assist the administration and appropriate emergency personnel of any emergency, and potentially dangerous or unusual situations.
28. Understand and communicate current developments in the repair, maintenance, and custodial areas through reading, participation in appropriate workshops or meetings, and involvement in professional organizations.
29. Display the highest ethical and professional behavior in working with residents, staff, and outside agencies associated with the facility.
30. Use computers and/or electronic equipment to fulfill job functions.
31. Protect confidentiality of records and information about residents and staff, and use discretion when sharing any such information within legal confines.
32. Observe strictly, to avoid the appearance of conflict regarding conflicts of interest in employment, purchasing, and other decisions, including solicitation and acceptance of gifts and favors, and submit in a timely fashion the required annual disclosure statement regarding employment and financial interests.
33. Perform any duties and responsibilities that are within the scope of employment, as assigned by the
Administrator and not otherwise prohibited by law or regulation.
PHYSICAL DEMANDS:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential responsibilities and functions of the job and are not meant to be all inclusive. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential responsibilities and functions of the job. Unless reasonable accommodations can be made, while performing this job the staff member shall:
1. Use strength to lift items needed to perform the functions of the job.
2. Sit, stand and walk for required periods of time.
3. Speak and hear.
4. Use close vision, color vision, peripheral vision and depth perception along with the ability to focus vision.
5. Communicate effectively in English, using proper grammar and vocabulary.
6. Reach with hands and arms and use hands and fingers to handle objects and operate tools, computers, and/or controls.
ENVIRONMENTAL DEMANDS:
The environmental demands described here are representative of those that must be met by an employee to successfully perform the essential responsibilities and functions of the job and are not meant to be all inclusive.
1. Exposure to a variety of diseases and illnesses.
2. Occasional exposure to a variety of weather conditions.
3. Exposure to heated/air conditioned and ventilated facilities.
4. Exposure to condition typical to attic crawl spaces such as tight spaces, high heat, and dust.
5. Exposure to facility construction and renovation environments which may include loud noises, chemical odors such as paints and solvents, and dust.
6. Exposure to a building in which a variety of chemical substances are used for cleaning and/or operation of equipment as well as medical and therapy needs of residents.
7. Function in a workplace that can be noisy at times.
REPORTS TO: Facility Administrator
SUPERVISES: All Facility Maintenance Personnel
NATURE AND SCOPE OF JOB: Organizes, administers, and leads a comprehensive program of
maintenance that provides and maintains in an efficient and economical manner the facilities, grounds, equipment, and furnishings of the facility, so that all residents, staff, and visitors are assured of clean, safe, attractive, and healthy place in which to live and work. Assures compliance with all life safety regulations and physical environmental needs specific to the nursing home environment.
QUALIFICATIONS:
Maintenance Director Shall:
1. Have at least four years of experience in construction and/or property management, with a minimum of one year in a supervisory capacity.
2. Demonstrate knowledge of construction codes, health and safety regulations, financial and management practices, purchasing, supervision and motivation of personnel, and state and local regulations regarding the maintenance of buildings and equipment.
3. Hold and maintain a valid driver’s license with no serious violations.
4. Have excellent leadership and organizational skills and the ability to motivate people.
5. Have excellent integrity and demonstrate good moral character and initiative.
6. Exhibit a personality that demonstrates interpersonal skills to relate well with residents, staff, administration, and visitors.
7. Demonstrate the ability to communicate effectively in English, both orally and in writing.
8. Demonstrate the ability to use computers for facility maintenance management software, word processing, data management, and telecommunications.
9. Provide proof of U. S. citizenship or legal resident alien status by completing Federal Form I-9 in compliance with the Immigration Reform and Control Act of 1986.
10. Undergo a criminal record history check.
11. Provide evidence that health is adequate to fulfill the job functions and responsibilities, with reasonable accommodation pursuant to 42 U.S.C.12101 and in accordance with N.J.A.C. 6:3-4A.4.
12. Pass the state required Tuberculin Test as required.
VERIFICATION OF COMPETENCY:
1. Complete application and resume.
2. Required documentation outlined in the qualifications above.
3. A minimum of two letters of reference from former employers, supervisors, or other professional sources.
4. Employment interview.
EMPLOYMENT TERMS:
The Maintenance Director shall be employed under the following terms:
1. Work year of twelve months. Be available on weekends as needed and on call 24/7 for emergency response.
2. Salary, benefits and leave time as specified in the written contractual agreement with the facility.
3. Conditions established by all laws and codes of the State of Texas and the Federal Department of Labor.
JOB FUNCTIONS AND RESPONSIBILITIES:
The Director of Facilities, Maintenance and Custodial Services shall:
1. Administer the Department of Facility Maintenance.
2. Lead, organize, manage, perform and supervise all maintenance operations of the facility in compliance with all applicable federal, state, and local laws and regulations, and corporate and facility policies and procedures. This includes being on call after hours to respond in case of a physical plant related emergency.
3. Develop and implement a comprehensive maintenance plan that is both corrective and preventative for the upkeep of all facilities, grounds, and the major facilities systems (HVAC, mechanical, plumbing, electrical, and structural) of the facility. Provide or adhere to an existing efficient work order system for repairs of facilities and equipment that ensures that all maintenance and repairs are completed in a timely fashion, and provide regular work order status reports to the facility and corporate administration.
4. Develop and implement an emergency and fire drill program as well as staff training and in-servicing as needed or requested by facility administration.
5. Recommend policies and regulations dealing with facilities management and the physical environment.
6. Supervise a personnel management program for the Maintenance Department that includes a recruitment and selection process, and a written evaluation process that uses the recommendations of building level administrators. Recommend the continued employment, discipline, or dismissal of maintenance personnel.
7. Develop and supervise work and vacation schedules for all maintenance personnel, including substitutes.
8. Monitor and approve time records of all maintenance and custodial personnel, and approve all overtime using established procedures and budgets.
9. Establish and implement a program of safety, accident prevention, and health maintenance for all employees, including safe and proper use of equipment, vehicles and materials, identification and prevention of hazards, air quality controls, Right To Know programs, and prevention of accidents and injuries. Work cooperatively with local and state agencies, including the police, fire, emergency, and health departments, to ensure that high standards of health, sanitation, and safety are maintained throughout all of the facility and grounds. Provide a regular program of staff development to promote, cleanliness, efficiency, effective procedures, communication skills, work attitudes, and ethics.
10. Provide and monitor a system of regular building, equipment, and grounds inspections to meet all federal, state and local requirements including submitting all reports in a timely fashion.
11. Conduct regular inspections of the facility, grounds, and equipment to ensure that high standards for cleanliness, attractiveness and safety are maintained. Recommend to the Administrator any improvements needed.
12. Analyze all accidents and regularly search for patterns in injury reports in order to establish corrective procedures to reduce the potential for future accidents or hazards.
13. Monitor and recommend systems and procedures to ensure the security of all facilities.
14. Establish and maintain a system of financial records, controls, and accounting procedures for the repair and maintenance of the facilities submitting all reports in a timely fashion.
15. Develop and recommend the maintenance budget, and then administer the approved budget, completing all required documentation.
16. Maintain current drawings and engineering records describing the facility, equipment, and grounds.
17. Maintain an inventory control system and purchase supplies, parts, and equipment through the established bid or price quote process that follows company and facility policy.
18. Approve the specifications and recommend contractors to perform maintenance and repair services, using established company and facility procedures. Supervise and inspect the work performed and recommend payment upon satisfactory completion of the work.
19. Develop, implement and monitor an effective grounds maintenance program, to ensure that the grounds are attractive and safe.
20. Communicate regularly with the Administrator and appropriate staff about the needs, regulations, and procedures for the effective operation of the buildings and the maintenance and custodial programs of the facility so that cooperative working relationships with building staff are encouraged and maintained.
21. Develop, implement, and monitor an energy conservation program, making recommendations for efficiency and reduction in the costs of operating the facilities.
22. Provide and maintain an efficient and effective waste disposal system with provisions for recycling of all waste permitted by local and State regulations.
23. Operate electronic and other equipment needed to carry out job functions and responsibilities.
24. Maintain effective communications with residents, staff, and administration to elicit support and to seek perceptions and ideas for the improvement of the facilities.
25. Research and make recommendations for improvement in the effectiveness and efficiency of the repair, maintenance, and cleaning services so that attractive, healthy, and safe facilities are provided.
26. Attend required meetings and serve, as appropriate, on staff committees.
27. Notify and assist the administration and appropriate emergency personnel of any emergency, and potentially dangerous or unusual situations.
28. Understand and communicate current developments in the repair, maintenance, and custodial areas through reading, participation in appropriate workshops or meetings, and involvement in professional organizations.
29. Display the highest ethical and professional behavior in working with residents, staff, and outside agencies associated with the facility.
30. Use computers and/or electronic equipment to fulfill job functions.
31. Protect confidentiality of records and information about residents and staff, and use discretion when sharing any such information within legal confines.
32. Observe strictly, to avoid the appearance of conflict regarding conflicts of interest in employment, purchasing, and other decisions, including solicitation and acceptance of gifts and favors, and submit in a timely fashion the required annual disclosure statement regarding employment and financial interests.
33. Perform any duties and responsibilities that are within the scope of employment, as assigned by the
Administrator and not otherwise prohibited by law or regulation.
PHYSICAL DEMANDS:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential responsibilities and functions of the job and are not meant to be all inclusive. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential responsibilities and functions of the job. Unless reasonable accommodations can be made, while performing this job the staff member shall:
1. Use strength to lift items needed to perform the functions of the job.
2. Sit, stand and walk for required periods of time.
3. Speak and hear.
4. Use close vision, color vision, peripheral vision and depth perception along with the ability to focus vision.
5. Communicate effectively in English, using proper grammar and vocabulary.
6. Reach with hands and arms and use hands and fingers to handle objects and operate tools, computers, and/or controls.
ENVIRONMENTAL DEMANDS:
The environmental demands described here are representative of those that must be met by an employee to successfully perform the essential responsibilities and functions of the job and are not meant to be all inclusive.
1. Exposure to a variety of diseases and illnesses.
2. Occasional exposure to a variety of weather conditions.
3. Exposure to heated/air conditioned and ventilated facilities.
4. Exposure to condition typical to attic crawl spaces such as tight spaces, high heat, and dust.
5. Exposure to facility construction and renovation environments which may include loud noises, chemical odors such as paints and solvents, and dust.
6. Exposure to a building in which a variety of chemical substances are used for cleaning and/or operation of equipment as well as medical and therapy needs of residents.
7. Function in a workplace that can be noisy at times.
