What are the responsibilities and job description for the Executive Assistant position at Beacon Sales Acquisition, Inc.?
Overview:
Joining Beacon Building Products as an Executive Assistant means becoming part of a values-driven organization. Our core principles guide everything we do: putting people first, prioritizing safety, doing what's right, taking pride in our work, continuously improving, and making significant strides towards a more future.
Be part of BUILDing a better tomorrow with Beacon, a leading Fortune 500 distributor of roofing materials and complementary building products in the United States and Canada. At Beacon, you'll be part of a company committed to making a difference.
What you will earn::
Competitive Pay: We make sure that your hard work is recognized.- Medical, Dental, and Vision Benefits: Experience the peace of mind that comes with our comprehensive benefits package designed to prioritize your well-being.
- Employee Stock Purchase Plan (ESPP): Bolster your financial growth. Invest in your future and become a stakeholder by purchasing company shares at a 15% discount twice annually.
- 401(k) Match: Ensure a secure future with fair matching of your retirement contributions.
- Paid Leave: Recharge and find work-life balance, flexible parental leave for quality family time, generous sick leave, and enjoy paid time off, company holidays, and floating holidays to unwind and pursue personal interests.
- Paid Training and Advancement Opportunities: Open doors to exciting possibilities by engaging in our dynamic learning programs, which include the opportunity to earn valuable certifications.
The Executive Assistant supports the Division President and other members of the South Division senior leadership team.
- Calendar management: Effectively manage calendars by scheduling meetings, appointments, and events, ensuring time is allocated efficiently.
- Communication management: Screen calls, respond to emails, and handle correspondence, prioritizing urgent matters.
- Travel arrangements: Organize travel logistics including booking flights, accommodations, and ground transportation.
- Meeting coordination: Prepare meeting agendas, distribute materials, take minutes, and follow up on action items. Meeting support may require occasional travel.
- Document preparation: Draft reports, presentations, letters, and other documents as needed.
- Expense reporting: Track and submit expense reports.
- Office management: Manage office supplies, coordinate office services, and maintain filing systems.
- Confidentiality: Maintain discretion when handling sensitive information.
- Branch/Facility Support: May occasionally support local team /facility needs.
- May occasionally have to work weekends, early mornings, and late nights with occasional travel.
- Performs other related and additional duties as assigned.
- High school diploma required, Bachelor’s degree in Business Administration or related field preferred.
- At least four years of related experience required.
- Excellent communication skills: Both written and verbal, with the ability to interact effectively with internal and external stakeholders.
- Strong time management and organizational skills: Ability to prioritize tasks, manage multiple projects/tasks simultaneously, and proven ability to meet deadlines.
- Ability to function well in a high-paced and at times stressful environment.
- Time management skills: Effectively manage personal workload and assigned executives’ schedules.
- Attention to detail: Ensure accuracy in all tasks and deliverables.
- Discretion and confidentiality: Ability to handle sensitive information with utmost privacy.
- Proficiency in Microsoft Office Suite: Expertise in Word, Excel, PowerPoint, and Outlook with the ability to learn new or updated software.
- Extensive knowledge of office administration, clerical procedures, and recordkeeping systems.
- Able to type minimum of 50 words per minute.
