Dental Office Manager

Job Summary

We are seeking a highly organized and proactive Office Manager to oversee the daily operations of our office. The ideal candidate will possess strong leadership skills and have a keen ability to manage administrative tasks efficiently. This role requires excellent communication and organizational skills, as well as proficiency in office management tools such as QuickBooks. The Office Manager will play a crucial role in maintaining a productive work environment and ensuring that all office functions run smoothly.

Our Strategy and Purpose

At Beam Dental Group, our mission is to provide exceptional dental care in a comfortable and welcoming environment. We are committed to promoting oral health and wellness through patient education, advanced technology, and personalized treatment plans. Our dedicated team strives to build lasting relationships with our patients, ensuring that each visit is a positive experience. We believe that a healthy smile is the foundation of overall health, and we are passionate about helping our community achieve and maintain optimal dental health.

Responsibilities

• Manage patient appointments, optimize scheduling, and ensure no conflicts.
• Maintain accurate, up-to-date patient files and health histories.
• Oversee billing, submit insurance claims, track reimbursements, and handle payments.
• Ensure office compliance with healthcare regulations (e.g., HIPAA, safety protocols).
• Order dental supplies, equipment, and office materials, and monitor stock levels.
• Manage office budgets, monitor expenses and income, and generate financial reports.
• Process payroll, track employee benefits, and ensure accurate compensation.
• Oversee office staff, schedule shifts, and ensure proper training and performance.
• Address patient concerns, improve patient experience, and develop retention strategies.
• Ensure office cleanliness, organize supplies, and maintain equipment

Qualifications

• 2-5 years of Dental Office experience preferred.
• Previous experience in a healthcare setting or DSO preferred
• Ability to coordinate and manage the office efficiently.
• Strong leadership and communication skills
• Bilingual in English and Chinese/Korean a plus.

Computer and Software Requirements

• Microsoft Office 365; Teams; Visio; and OneNote preferred.
• Working knowledge of ADP and WFN a plus.
• Ability to operate media equipment such as tablets, smartphones, and other electronic equipment
• Ability to work with general office equipment
• Ability to work with and understand databases a must and the ability to learn technical skills

Physical Requirements & Work Environment

• Shall have essential physical skills; be able to run, squat, stoop/bend, kneel, climb stairs, be able to lift at least 50 pounds (or ¼ of body weight).
• Shall have adequate vision, reading, writing, documentation skills and hearing required to perform the essential functions of the job.
• Must have enough endurance to perform tasks over long periods of time.

The qualifications, physical demands, and work environment described herein are representative of those an employee will encounter and must meet to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities.

This document does not create an employment contract, implied or otherwise, other than an “at-will” relationship. The above noted job description is not intended to describe, in detail, the variety of tasks that may be assigned but rather to give the incumbent a general sense of the responsibilities and expectations of his/her position. As the nature of business demands change, so, too, may the essential functions of this position.

Job Type: Full-time

Pay: $25.00 - $30.00 per hour

Benefits:

• 401(k)
• Health insurance
• Paid time off

Schedule:

• 8 hour shift
• Monday to Friday

Experience:

• Dental office: 1 year (Required)
• Office management: 1 year (Required)

Ability to Commute:

• Jersey City, NJ 07302 (Required)

Work Location: In person

Salary : $25 - $30