What are the responsibilities and job description for the Senior Executive Assistant position at Beam Living?
Job Title: Senior Executive Assistant
FLSA Status: Exempt, Salaried
Location: New York, NY
Worksite Status: Onsite/Hybrid
We’re Beam Living, a multi-family residential property management company that elevates, oversees, and supports communities throughout New York City. A Blackstone-owned portfolio company, our goal is to create fulfilling places to work, live and grow. We believe in leaving people and places better than we found them, which is why the communities we own and operate are some of the most exciting, vibrant, and iconic in New York City.
As for our team? We are a group of passionate people who believe in making every day better than yesterday. It’s who we are. We put people first because we know that’s how you create incredible communities. We value relationships and know how to balance work with life, but we are also relentless in our pursuit of doing things for the better.
We’re on a mission to make city life happier – want to join us? Since you got this far, we’re assuming the answer is, “absolutely.” So, here’s what you can expect:
As a Senior Executive Assistant, you’ll support our President and the Executive Leadership Team, and the organization, in reaching our goals, taking care of our residents today and reshaping communities to attract the resident of the future.
As a leader on our team, you should be:
We owe it to our people - both residents and Beam team members – to do the right thing. That means making sure every building, lounge, terrace or office is a place where people are comfortable being themselves. Not just because it’s fair, but because it’s what makes us better. We know that if we take care of our team, everything else will fall into place and we do everything we can to make decisions that are in the best interest of our people. Here, we’ll always let you know where you stand, and we strive to help you get where you want to go.
At Beam, you’ll be surrounded by people who model our Cultural Responsibilities :
Exact compensation may vary based on skills, experience & location.
Benefits: First and foremost, we’re human. We understand that feeling good at work, means having the tools and resources you need to feel good outside of work. At Beam, we offer benefits that support the whole you – physically, emotionally, and financially. We provide a variety of benefits to team members, including health insurance coverage eligibility on your first day of work, company paid holidays, retirement savings plan, paid parental leave, educational assistance, mental health resources.
A few of the people you will work with:
(Ctrl click to open)
Yulia
Stephanie
Michael
Jason
Diversity, equity, and inclusion is critical to our success as a company. That said, it’s not enough to just BE diverse, embracing diversity is a must. We want you to feel comfortable bringing your best self to work, which is why Beam celebrates how diversity contributes to a welcoming inclusive environment where everyone belongs.
To further our commitment to fostering an environment that welcomes and embraces diversity, all employment decisions at Beam Living are based on individual qualifications, business needs and job requirements without regard to race, color, religion, gender, sexual orientation, gender identity, national origin, age, disability, pregnancy, genetic information, marital status, amnesty, or status as a covered veteran or any other status protected by law. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.
FLSA Status: Exempt, Salaried
Location: New York, NY
Worksite Status: Onsite/Hybrid
We’re Beam Living, a multi-family residential property management company that elevates, oversees, and supports communities throughout New York City. A Blackstone-owned portfolio company, our goal is to create fulfilling places to work, live and grow. We believe in leaving people and places better than we found them, which is why the communities we own and operate are some of the most exciting, vibrant, and iconic in New York City.
As for our team? We are a group of passionate people who believe in making every day better than yesterday. It’s who we are. We put people first because we know that’s how you create incredible communities. We value relationships and know how to balance work with life, but we are also relentless in our pursuit of doing things for the better.
We’re on a mission to make city life happier – want to join us? Since you got this far, we’re assuming the answer is, “absolutely.” So, here’s what you can expect:
As a Senior Executive Assistant, you’ll support our President and the Executive Leadership Team, and the organization, in reaching our goals, taking care of our residents today and reshaping communities to attract the resident of the future.
As a leader on our team, you should be:
- A passionate person who believes in helping others win by providing the resources and development necessary to grow.
- An open-minded communicator who establishes clear, direct expectations forcolleagues and provides an avenue for feedback that allows people to improve every day.
- An empathetic operator who has an unwavering commitment to excellence and will persistently pursue the team’s objectives.
- Authentic. Bring your best self to work, let’s do something amazing.
- Flexible knowing and expecting that things change and that’s what makes our business stronger.
- Prioritization & Efficiency: Assist the President in prioritizing tasks, projects, and commitments by managing calendars, meeting planning, and other executive responsibilities to optimize their time and productivity.
- Relationship Management: Build and maintain positive relationships with stakeholders, clients, and other Executive team members on behalf of the President.
- Gatekeeper & Gateway: Act as a gatekeeper for the President, screen and filter all incoming requests and communications to manage their time effectively and escalate relevant information to the President as needed.
- Calendar Management: Manage the President's schedule, coordinate appointments, meetings, and events, ensure there are no conflicts, and provide timely reminders.
- Event Planning: Assist in the planning and execution of company events, conferences, and corporate functions.
- Expense Management: Handle expense reports and financial matters, track expenses, and ensure they are accurately documented.
- Personal Assistance: Provide personal support to the President as needed, including managing personal appointments and errands.
- Problem-Solving: Identify potential issues and offer solutions to challenges faced by the President.
- Superb Professionalism and Confidentiality: The ideal candidate must demonstrate unwavering professionalism and possess the ability to handle sensitive and confidential information with the utmost discretion. Trustworthiness and confidentiality are paramount in this role.
- Prior Executive Assistant Experience: We require a candidate with a proven track record as a Senior Executive Assistant, with a minimum of 4-7 years of experience in supporting C-level executives. Experience in a fast-paced environment will be highly beneficial.
- Excellent Written and Verbal Communication Skills: Effective communication is crucial in this role. The candidate should possess exceptional written and verbal communication skills, enabling clear and concise communication with internal and external stakeholders.
- Decision-Making and Problem-Solving Skills: The Senior Executive Assistant will be expected to make informed decisions and handle complex situations with poise and efficiency. Strong problem-solving skills are essential in tackling challenges that may arise.
- Technical Proficiency: The candidate should have a solid understanding and technical experience in efficiently using a variety of software platforms and tools commonly utilized in an executive support role. Proficiency in office productivity suites, calendar management tools, and communication platforms is essential.
- Growth Mindset: We are seeking an individual with a strong desire to grow both personally and professionally. The candidate should be proactive in seeking opportunities to enhance their skills and take on ever-increasing responsibilities within the organization.
- Adaptability and Flexibility: The role of a Senior Executive Assistant can be dynamic, with responsibilities evolving over time. Adaptability and flexibility in handling new challenges and tasks are vital for success in this role.
- Attention to Detail: Meticulous attention to detail is essential in handling administrative tasks, managing documentation, and ensuring accuracy in all aspects of the role.
- Positive and Proactive Attitude: The ideal candidate should exhibit a positive and proactive attitude, taking the initiative in anticipating the President's needs and contributing to a harmonious and productive work environment.
- Resourcefulness: Being resourceful and creative in finding solutions and efficiently handling tasks is a valuable trait in a Senior Executive Assistant.
- Doing any, or all of that, in a multi-family environment would be good too.
We owe it to our people - both residents and Beam team members – to do the right thing. That means making sure every building, lounge, terrace or office is a place where people are comfortable being themselves. Not just because it’s fair, but because it’s what makes us better. We know that if we take care of our team, everything else will fall into place and we do everything we can to make decisions that are in the best interest of our people. Here, we’ll always let you know where you stand, and we strive to help you get where you want to go.
At Beam, you’ll be surrounded by people who model our Cultural Responsibilities :
- Be a good neighbor.
- Do the right thing.
- Help others win.
- Be Yourself.
- Be Better Today Than Yesterday (BTTY).
Exact compensation may vary based on skills, experience & location.
Benefits: First and foremost, we’re human. We understand that feeling good at work, means having the tools and resources you need to feel good outside of work. At Beam, we offer benefits that support the whole you – physically, emotionally, and financially. We provide a variety of benefits to team members, including health insurance coverage eligibility on your first day of work, company paid holidays, retirement savings plan, paid parental leave, educational assistance, mental health resources.
A few of the people you will work with:
(Ctrl click to open)
Yulia
Stephanie
Michael
Jason
Diversity, equity, and inclusion is critical to our success as a company. That said, it’s not enough to just BE diverse, embracing diversity is a must. We want you to feel comfortable bringing your best self to work, which is why Beam celebrates how diversity contributes to a welcoming inclusive environment where everyone belongs.
To further our commitment to fostering an environment that welcomes and embraces diversity, all employment decisions at Beam Living are based on individual qualifications, business needs and job requirements without regard to race, color, religion, gender, sexual orientation, gender identity, national origin, age, disability, pregnancy, genetic information, marital status, amnesty, or status as a covered veteran or any other status protected by law. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.
Salary : $115,000 - $140,000
