Accounts Payable Specialist

Are you ready to work with a fun, high-energy, fast-growing, family-owned company? How about working with a company that was awarded “Best Places to Work” in 2019, 2020, 2021, 2022, 2023 & 2024 by the Atlanta Business Chronicle? If you answered yes, then Hallway Plumbing is the place for you!

Hallway Plumbing is one of the fastest-growing plumbing contractors in Atlanta. We deliver high-quality, high-integrity plumbing services for new construction and service maintenance projects across the Southeast. Because of this wonderful growth, we have an exciting career opportunity for Accounts Payable Specialists in Alpharetta to join our team!

Responsible for ensuring all Accounts Payable invoices are coded correctly, input and paid in a timely manner while falling into the budget and expense guidelines.

REQUIREMENTS (Education, Experience, Skills, Abilities)

Education

· High school diploma/GED equivalent is required for this position.

· Proven educational development beyond high school in areas of accounting preferred.

Experience

· The person in this position should possess two to three years’ experience in A/P.

Skills, Knowledge & Abilities

· This person must possess a high level of written and oral communication skills.

· Basic skillset utilizing computer programs such as Excel, Word, and Outlook are required.

· Possesses exceptional interpersonal communication skills, strong organizational skills, and time-management skills.

· Ability to communicate with all levels within the organization and across functional teams.

· Must be able to multi-task and proceed with objectives under limited or no supervision.

ESSENTIAL COMPONENTS

Responsibilities

· Receive all accounts payable invoices.

· Match invoices with purchase orders for job costing.

· Flag and send discrepancies between purchase orders and the invoices to the purchasing department for review.

· Input matched invoices, one off invoices and reoccurring invoices for payment.

· Receive and input all expense reports.

· Receive and balance monthly statements.

· Select invoices for payment and issue checks for subcontractor, permits and standard insurance/401k.

· Research all outstanding or problematic invoices.

· Responsible for making bank deposits.

Relationships with Others

· Ability to interact professionally and tactfully with all members of staff to manage difficult situations with willingness to communicate to corporate leaders.

· Exceptional interpersonal communication skills when dealing with internal and external partners.

· Coordinates consistently with management personnel in a manner which maximizes overall business effectiveness.

Physical Demands

· Works in an office environment and utilizes typical office tools.

· Lifts up to 10 pounds from the floor to waist level and able to carry such objects for at least 30 feet.

Judgment and Decision-Making

· Demonstrates good judgment and reasoning regarding daily administration of all functions and activities associated with this position.

· Demonstrates good judgment regarding providing information and advice to management in regard to priorities and important issues.

· Demonstrates good judgment regarding escalating issues, which are beyond the scope and control of this position in a timely manner.

· Demonstrates good judgment in respecting the confidentiality of customer and company information.

· Seeks guidance and direction from appropriate members within the organization as may be required in the performance of responsibilities and duties.

Planning & Time Utilization

· Consistently demonstrates the ability to recognize and deal with priorities in a manner related to high level administrative activities and duties.

· Uses available time during any workday in a wise and productive manner to maximize work efficiency.

· Spends reasonable additional time beyond normal working hours as may be required to meet project demands.

· Reads, responds, and takes actions daily on all emails received.

We are an equal-opportunity employer. We believe in equal opportunities for all in the workplace. This is one of our nation's most cherished and hard-fought values, and it gives applicants and employees a fair shot at reaching their highest aspirations. We ensure that no applicant or employee is denied equal opportunity because of race, color, religion, sex, gender identity, sexual orientation, pregnancy, status as a parent, national origin, age, disability (physical or mental), family medical history or genetic information, political affiliation, military service, or other non-merit-based factors. These protections extend to all management practices and decisions, including recruitment and hiring practices, performance reviews, promotions, training, and career development programs. We will continue to provide reasonable accommodation for employees and applicants with disabilities and for religious observances and practices. We will protect the right of employees and applicants to report incidents of illegal discrimination or harassment without fear of retaliation.