Project Manager

Job Summary

The Project Manager is responsible for overseeing the coordination and completion of multiple projects.

Under the direction of the VP of Operations and/or Project Executive, the Project Manager sets deadlines, assigns responsibilities, and monitors progress while preparing reports for upper management. They control the planning, scheduling, and monitoring of multiple projects, including responsibility for project scope, safety, timeline, budget, information distribution, change management, and quality requirements. The Project Manager works collaboratively with other Project Management personnel and other departments to successfully complete projects on time and within budget.

Responsibilities and Duties

Information and Contract Management

• Workload: daily management of the activities of assigned project management staff.
• Personnel: oversees the following as assigned - orientation, training, performance reviews, disciplinary measures, performance improvement plans, promotion plans, re-assignments, and bonuses. Coordinates closely with Human Resources on these tasks.
• Regular collaboration with each assigned project’s Superintendent/Assistant Superintendent.
• Safety: promotes and monitors project safety including, but not limited to, reviewing and managing the project safety plan, each subcontractor’s safety plan, and Job Hazard Analysis. Perform weekly meetings with the Superintendent and other staff focused on jobsite safety.
• Preconstruction: performs a descope project analysis with the estimating team, identifying specific project challenges and working conditions.
• Buyout: identifies self-performance and subcontracted work. Develops work packages.
• Critical Path Schedule: establishes and provides oversight of the full project schedule, identifying project milestones, long-lead items, and critical path activities.
• Selects material suppliers and subcontractors as assigned and within the constraints of the project.
• Negotiates terms, conditions, scope of work, and price with selected suppliers and subcontractors.
• Coordinates regular meetings between the Bearing Construction team and the Project Owner.
• Identifies all required submittals and oversees the development of a submittal log.
• Proactively and systematically directs Project Management staff through the submittal process.
• Ensures that databases related to vendor information, submittals, drawings, O&M Manuals, and other documents are kept up to date.
• Proactively and systematically follows up with vendors on a regular basis to either verify the schedule is being met or identify delays as early as possible.
• Serves as the primary contact for interparty meetings and minutes.
• Performs weekly contractor coordination meetings. Coordinates near and long-term scheduling and on-site work activities with the Superintendent.
• Initiate preparation and issuance of Operations & Maintenance Manual.
• Performs other related duties and responsibilities.
• Reviews Design Discrepancies and Change Requests, Developing and Negotiating Prime Change Orders.
• Exchanges routine and non-routine information to Bearing staff, service providers, vendors, and internal and external clients using tact and persuasion as appropriate.
• Communicates with constituents so they are informed of project planning and progress.
• Clearly communicates and reinforces performance expectations and responsibilities to project teams.
• Uses verbal and written communication to establish a culture of collaboration, consensus-based problem solving and positive diplomacy.

Cost Management

• Submits Prime Pay Apps to facilitate Owner approval and timely payment in collaboration with Finance Department.
• Develops and Finalizes Baseline Gross Margin Reports in collaboration with Finance Department.
• Develops and Negotiates Schedules of Values with Project Owner, the Owner’s Representative, and/or Engineer of Record.
• Negotiates Commitments with Primary Subcontractors and Vendors to ensure proper distribution of the scope of work and liability.
• Reviews vendor invoices and is held accountable for committed costs through regular reports.Reviews and provides updates to the Change Order Log.
• Compiles, organizes, and communicates bid packages to subcontractors. Drafts template letters of commitment and customizes contract language. Compiles a list of all estimated project commitments tied to potential vendors.
• Coordinates with the Job Cost Manager and Accounts Payable to enhance vendor compliance.
• Maintains a Change Event log.
• Compiles, presents, and negotiates potential change orders.

Skills and Abilities

• Exceptionally detail oriented, organized, and focused on quality presentations.
• Comfortable learning new software applications quickly and with little direct supervision.
• Ability to research and comprehend the details of contract documents and drawings.
• Ability to prioritize time management to meet deadlines, anticipate issues and avoid delays.
• Eight years project management experience with a proven track record of providing exemplary customer service.
• Knowledge of design and construction business practices including, but not limited to, scope preparation, contract issues, insurance requirements, labor rates, invoicing, etc.
• Experience and knowledge of design and construction methodologies for a variety of building types, mechanical and electrical systems, and construction delivery methods.
• Strategic thinker with proven planning skills.
• Ability to coordinate and prioritize tasks, resolve problems, negotiate solutions, and prioritize tasks.
• Builds and sustains positive and collaborative working relationships with a wide range of constituents.
• Proficient in the use of MS Office, MS Project, and pdf mark-up software; familiarity with AutoCAD and BIM.
• Possesses superior written and oral communication skills, including the ability to present complex material in a useful and understandable fashion to diverse audiences.
• Ability to advocate a position and negotiate or compromise as necessary.

• Bachelor’s degree in Construction Management, Engineering, Business, or a related field of study.
• Additional construction experience may be considered in lieu of education.
• 5 years of experience in office administration duties.
• 4 years of management responsibilities in the construction industry.
• 3 years of experience performing some of the specific responsibilities and duties in this job description.

Preferred Experience and Education

• 8 years of management responsibilities in the construction industry for a General Contractor.

Physical Requirements

• Must be able to work in an indoor office environment and an active outdoor construction site environment.
• Must be able to ascend and descend ladders, stairs, and work in confined spaces and in proximity to loud equipment.
• Must be able to traverse irregular and steep terrain.
• Must be able to work in various weather conditions and be exposed to dirt or dust.
• Must be able to wear required personal protective equipment most of the day.
• Must be able to lift and carry 25lbs regularly and 50lbs occasionally.
• Must be able to work for long periods of time in front of a computer or while standing.
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