What are the responsibilities and job description for the Data Clerk position at Beaufort County School District?

Position Type : Classified Staff

Date Posted : 2 / 24 / 2025

Location : BEAUFORT ELEMENTARY

High-Needs School)

POSITION PURPOSE : Assures collection, accurate input, maintenance, and reporting of pertinent student data into identified district database in compliance with federal, state, and local requirements.

ESSENTIAL FUNCTIONS :

Gather, verify and enter student data into district database, including but not limited to demographic information, enrollment, attendance, discipline reports, grades, dropout statistics and other documentation as necessary. Ensure daily system backup.
Coordinate with school administrator(s), faculty, guidance personnel and social worker to maintain integrity of information and resolve discrepancies.
Compile quarterly and yearly mandated reports; ensure EFA / EIA coding is compliant with local, state and federal requirements. Prepare other reports, rosters and lists as directed or assigned.
Assist faculty and staff in the use of the database.
Attend appropriate training to enhance skills and expertise.

ADDITIONAL DUTIES : Performs other related tasks as assigned by the Principal, Superintendent or other district office administrator as designated by the Superintendent.

QUALIFICATIONS :

Associate's degree (AA) in computer science or related field preferred.

Three years' experience in data entry and / or technology-related office work preferred

Bilingual skills preferred.

EXPERIENCE :

Knowledge of Microsoft Office software applications, and district identified database program applications.

Knowledge of how to load and maintain software on school servers and individual machines and have a working understanding of computer maintenance.

Review current technology developments, literature and sources of information related to job responsibility.

Adhere to federal, state and local guidelines. Maintain confidentiality of data as required by law, policy and supervisor's direction.

PHYSICAL DEMANDS : The physical demands described here are representative of those that must be met by an employee to successfully perform the essential responsibilities and functions of the job and are not meant to be all inclusive. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential responsibilities and functions of the job.

Unless reasonable accommodations can be made, while performing this job the staff member shall :

Use strength to lift items needed to perform the functions of the job.

Sit, stand and walk for required periods of time.

Speak and hear.

Use close vision, color vision, peripheral vision and depth perception along with the ability to focus vision.

Communicate effectively in English, using proper grammar and vocabulary. American Sign Language or Braille may also be considered as acceptable forms of communication.

Reach with hands and arms and use hands and fingers to handle objects and operate tools, technology equipment, computers, and / or controls.

WORK PLACE EXPECTATIONS :

Work effectively with and respond to diverse cultures or backgrounds.

Demonstrate professionalism and appropriate judgment in behavior, speech, and dress in a neat, clean and professional manner for the assignment and work setting.

Have regular and punctual attendance.

Follow all District policies, work procedures, and reasonable requests by the proper authorities.

As an employee of Beaufort County School District, I am to adhere to confidentiality as directed by Federal, State and Local Laws / Regulations; and in accordance with district administrative rules as it pertains to sensitive information, employee information and student information. Failure to adhere to confidentiality may result in disciplinary actions, up to and including termination of employment.

REPORTS TO : Principal

DAYS PER YEAR : 260

SALARY CLASSIFICATION : Paid on the Classified Staff Salary Schedule Level 107

EMPLOYEE GROUP : Classified

APPLICATION PROCEDURES : Must apply online by completing a "Classified" application and adding this specific job to your online application.

FLSA STATUS : Non-Exempt

EMPLOYEE'S ACKNOWLEDGEMENT STATEMENT :

1. I have reviewed the above position description and understand its contents.

2. I am aware that my position description may be revised or updated at any time and once notified of changes, I remain responsible for knowledge of its contents.

3. I hereby certify that I possess the physical and mental ability to fulfill the essential functions of the above position with or without reasonable accommodation(s). If I require accommodation(s) in order to fulfill any or all of these functions, I agree to provide information to the District regarding the requested accommodation(s).

Employee's Name (Print) : ___________________________________

Employee's Signature : ___________________________________

Date : __________________________

THE BEAUFORT COUNTY SCHOOL DISTRICT IS AN EQUAL OPPORTUNITY EMPLOYER

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