What are the responsibilities and job description for the Office Manager position at Beaufort County School District?
- Ensure professionalism and confidentiality in all aspects of staff, parent, student and community relations.
- Ensure that the office runs smoothly and that essential functions are clearly assigned to staff as approved by the principal/department head.
- Ensure that school and district policies are being followed by all office staff.
- Manage all aspects of projects, as assigned.
- Open the building/office daily.
- Substitutes – ensure that all paperwork is accurately completed and submitted on time to the payroll department on all absent employees and their substitutes.
- Keep attendance records for staff.
- Supplies – ensure updated inventories of office supplies and replacements as needed.
- Maintenance – ensure that all office equipment and building maintenance needs are met.
- Support the principal/department head’s work with personnel records.
- Support the principal/department heads communications efforts with both internal and external audiences.
- Manage the updating and distribution of employee and discipline handbooks at least annually.
- Maintain office files and records.
- Make travel arrangements for staff.
- Minimum High School diploma plus five years demonstrated progressively responsible office experience.
- Associate’s Degree is preferred.
- Bilingual preferred.
- To perform this job successfully, an individual should be proficient in the use of Microsoft Office products including Word, Excel, Outlook and PowerPoint. Ability to use the Internet for research applications. Minimum of 60 wpm. Database management skills are desirable. Must possess working knowledge of common office equipment, such as fax, copier, calculator, etc.
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Use strength to lift items needed to perform the functions of the job.
- Sit, stand and walk for required periods of time.
- Speak and hear.
- Use close vision, color vision, peripheral vision and depth perception along with the ability to focus vision.
- Communicate effectively in English, using proper grammar and vocabulary. American Sign Language or Braille may also be considered as acceptable forms of communication.
- Reach with hands and arms and use hands and fingers to handle objects and operate tools, technology equipment, computers, and/or controls.
- Work effectively with and respond to diverse cultures or backgrounds.
- Demonstrate professionalism and appropriate judgment in behavior, speech, and dress in a neat, clean and professional manner for the assignment and work setting.
- Have regular and punctual attendance.
- Follow all District policies, work procedures, and reasonable requests by the proper authorities.
- As an employee of Beaufort County School District, I am to adhere to confidentiality as directed by Federal, State and Local Laws/Regulations; and in accordance with district administrative rules as it pertains to sensitive information, employee information and student information. Failure to adhere to confidentiality may result in disciplinary actions, up to and including termination of employment.
JobID: 15908
Position Type:
Classified Staff
Classified Staff
Date Posted:
2/4/2025
2/4/2025
Location:
BLUFFTON MIDDLE
BLUFFTON MIDDLE
POSITION PURPOSE: Supports the principal and ensures that all aspects of the office operations meet the needs of the administration, staff and students, where applicable. Ensures professionalism and confidentiality in all aspects of staff, parent, student and community relations.
ESSENTIAL FUNCTIONS:
ADDITIONAL DUTIES: Performs other related tasks as assigned by the Principal, Superintendent or other district office administrator as designated by the Superintendent.
QUALIFICATIONS:
Unless reasonable accommodations can be made, while performing this job the staff member shall:WORK PLACE EXPECTATIONS:
REPORTS TO: Principal
DAYS PER YEAR: 260
SALARY CLASSIFICATION: Paid on the Classified Staff Salary Schedule - (LEVEL 109: Elementary Schools) / (LEVEL 110: Middle & High Schools & District Office)
EMPLOYEE GROUP: Classified
APPLICATION PROCEDURES: Must apply online by completing a "Classified" application and adding this specific job to your online application.
FLSA STATUS: Non-Exempt
EMPLOYEE'S ACKNOWLEDGEMENT STATEMENT:
1. I have reviewed the above position description and understand its contents.
2. I am aware that my position description may be revised or updated at any time and once notified of changes, I remain responsible for knowledge of its contents.
3. I hereby certify that I possess the physical and mental ability to fulfill the essential functions of the above position with or without reasonable accommodation(s). If I require accommodation(s) in order to fulfill any or all of these functions, I agree to provide information to the District regarding the requested accommodation(s).
Employee's Name (Print): ___________________________________
Employee's Signature: ___________________________________
Date: __________________________
QUALIFICATIONS:
Unless reasonable accommodations can be made, while performing this job the staff member shall:
REPORTS TO: Principal
DAYS PER YEAR: 260
SALARY CLASSIFICATION: Paid on the Classified Staff Salary Schedule - (LEVEL 109: Elementary Schools) / (LEVEL 110: Middle & High Schools & District Office)
EMPLOYEE GROUP: Classified
APPLICATION PROCEDURES: Must apply online by completing a "Classified" application and adding this specific job to your online application.
FLSA STATUS: Non-Exempt
EMPLOYEE'S ACKNOWLEDGEMENT STATEMENT:
1. I have reviewed the above position description and understand its contents.
2. I am aware that my position description may be revised or updated at any time and once notified of changes, I remain responsible for knowledge of its contents.
3. I hereby certify that I possess the physical and mental ability to fulfill the essential functions of the above position with or without reasonable accommodation(s). If I require accommodation(s) in order to fulfill any or all of these functions, I agree to provide information to the District regarding the requested accommodation(s).
Employee's Name (Print): ___________________________________
Employee's Signature: ___________________________________
Date: __________________________
THE BEAUFORT COUNTY SCHOOL DISTRICT IS AN EQUAL OPPORTUNITY EMPLOYER
