What are the responsibilities and job description for the Procurement Specialist II position at Beaufort County School District?
- Perform objective internal monitoring on P-Card transactions for compliance with the District’s Procurement Code and Procurement Policies & Procedures.
- Provide daily assistance to stakeholders regarding spending limits, and training on fiscal accountability.
- Make independent decisions to resolve daily issues with P-card Program to include disputes, lost/stolen, fraudulent transactions, and other urgent and escalating issues.
- Maintain cardholder lists and audit monitoring database.
- Assist with implementation of policies and procedures, internal controls, training, card issuance and cancellations, purchase monitoring, and communicating with card holders.
- Prepare and report cardholder violations/misuse in accordance with internal policies and procedures.
- Communicate results and prepare written internal monitoring results and notices of violation letters to appropriate parties.
- Explain and advise on the fundamental principles behind the program concept and takes action to resolve the incorrect/improper action and/or behavior.
- Monitor potential risks and threats associated with P-Card program and notify leadership.
- Review, analyze and process accounts payable for the district, ensuring compliance with district, state and federal policies and guidelines.
- Oversee and process payments to vendors. Verify and validate account codes.
- Evaluate transactions and prepare monthly reporting for district leadership related to procurement expenditures.
- Ensure appropriate reports are published to the website.
- Query systems to generate accounting reports to verify and validate financial data, including assisting with the annual audit.
- Develop and maintain the training program for the P-Card, and other procurement functions.
- Deliver training to all new cardholders and district leadership on the proper management and use of procurement methods.
- Provide informal training, as needed, and formal training based on District schedule.
- Disseminate procurement and P-Card program changes made by the bank and/or the district by adapting training and advising on updates to the Procurement Policies and Procedures.
- Assist with technology enhancements and perform necessary testing for upgrades and/or conversions.
- Represent the district in outside organizational memberships to stay abreast of current and changing best business practices.
- Serve on District committees and attend meetings and conferences.
- Foster an ethical, effective, broad-based competitive procurement environment.
- Crosstrain to support other functional roles in the Procurement department
- Assume additional responsibilities in the absence of the other Procurement Staff.
- Performs other related tasks as assigned by the Superintendent, Principal, or other district office administrator.
- Perform other duties as directed.
- Associate degree in accounting or related field. Two (2) additional years of similar or relevant experience may be substituted for this requirement.
- Minimum of three (3) years of experience in an accounting/procurement related field or as procurement professional, or similar related position in a K-12 public school setting or in another public government setting (i.e., City, County, State, etc.).
- To perform this job successfully, an individual should have demonstrated an elevated level of skill and knowledge of financial database, spreadsheet, and word processing software applications.
- Working knowledge of other office equipment and machines, such as a copier, fax, calculator is essential.
- Use strength to lift items needed to perform the functions of the job.
- Sit, stand and walk for required periods of time.
- Speak and hear.
- Use close vision, color vision, peripheral vision and depth perception along with the ability to focus vision.
- Communicate effectively in English, using proper grammar and vocabulary. American Sign Language or Braille may also be considered as acceptable forms of communication.
- Reach with hands and arms and use hands and fingers to handle objects and operate tools, technology equipment, computers, and/or controls.
- Work effectively with and respond to diverse cultures or backgrounds.
- Demonstrate professionalism and appropriate judgment in behavior, speech, and dress in a neat, clean and professional manner for the assignment and work setting.
- Have regular and punctual attendance.
- Follow all District policies, work procedures, and reasonable requests by the proper authorities.
- As an employee of Beaufort County School District, I am to adhere to confidentiality as directed by Federal, State and Local Laws/Regulations; and in accordance with district administrative rules as it pertains to sensitive information, employee information and student information. Failure to adhere to confidentiality may result in disciplinary actions, up to and including termination of employment.
JobID: 16454
Position Type:
Classified Staff
Classified Staff
Date Posted:
4/2/2025
4/2/2025
Location:
FINANCE SERVICES DEPARTMENT
FINANCE SERVICES DEPARTMENT
POSITION PURPOSE: The job of Procurement Specialist II is to ensure maximum value and benefits are derived from the District’s expenditures by procuring all necessary goods and services by methods that comply with a District’s procurement policies and procedures.
ESSENTIAL FUNCTIONS:
Administration and oversight of the District-Wide P-Card Program to include:
Accounts Payable:
ADDITIONAL DUTIES: Performs other related tasks as assigned by the Director of Procurement and Business Systems, Superintendent or other district office administrator as designated by the Superintendent.
QUALIFICATIONS:
EXPERIENCE:
PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential responsibilities and functions of the job and are not meant to be all inclusive. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential responsibilities and functions of the job.
Unless reasonable accommodations can be made, while performing this job the staff member shall:
REPORTS TO: Director of Budget and Procurement
DAYS PER YEAR: 260
SALARY CLASSIFICATION: Paid on the Classified Staff Salary Schedule - LEVEL 111
EMPLOYEE GROUP: Classified
APPLICATION PROCEDURES: Must apply online by completing a "Classified" application and adding this specific job to your online application.
FLSA STATUS: Non-Exempt
DAYS PER YEAR: 260
SALARY CLASSIFICATION: Paid on the Classified Staff Salary Schedule - LEVEL 111
EMPLOYEE GROUP: Classified
APPLICATION PROCEDURES: Must apply online by completing a "Classified" application and adding this specific job to your online application.
FLSA STATUS: Non-Exempt
EMPLOYEE'S ACKNOWLEDGEMENT STATEMENT:
1. I have reviewed the above position description and understand its contents.
2. I am aware that my position description may be revised or updated at any time and once notified of changes, I remain responsible for knowledge of its contents.
3. I hereby certify that I possess the physical and mental ability to fulfill the essential functions of the above position with or without reasonable accommodation(s). If I require accommodation(s) in order to fulfill any or all of these functions, I agree to provide information to the District regarding the requested accommodation(s).
Employee's Name (Print): ___________________________________
Employee's Signature: ___________________________________
Date: __________________________
1. I have reviewed the above position description and understand its contents.
2. I am aware that my position description may be revised or updated at any time and once notified of changes, I remain responsible for knowledge of its contents.
3. I hereby certify that I possess the physical and mental ability to fulfill the essential functions of the above position with or without reasonable accommodation(s). If I require accommodation(s) in order to fulfill any or all of these functions, I agree to provide information to the District regarding the requested accommodation(s).
Employee's Name (Print): ___________________________________
Employee's Signature: ___________________________________
Date: __________________________
THE BEAUFORT COUNTY SCHOOL DISTRICT IS AN EQUAL OPPORTUNITY EMPLOYER
