What are the responsibilities and job description for the Senior Administrative Assistant position at Beaufort County South Carolina?
The purpose of this position is to provide administrative support to three (3) County Boards: Solid Waste and Recycling, Stormwater Utility, and Keep Beaufort County Beautiful. Responsible for managing the Decal Program to maintain Beaufort County’s Solid Waste and Recycling Convenience Centers. This class works under general supervision, independently developing work methods and sequences.
The essential functions listed below are those that represent the majority of the time spent working in this class. Management may assign additional functions related to the type of work of the class as necessary.
- Prepares documents and agendas for each Board.
- Prepares varied and complex department documents, records, reports, and forms requiring knowledge of programs, policies and procedures.
- Researches, compiles, consolidates, and/or tabulates information; incorporates information into requested reports and other prepared materials; proofreads for accuracy and completeness; and distributes upon approval.
- Answers department telephones, provides assistance, requested documents and information; refers callers to other staff members as appropriate; and takes messages.
- Assists with specialized projects to support administrative processes of the department; coordinates activities with other departments as needed.
- Performs a variety of moderately complex and specialized secretarial functions, e.g., real-time transcription during meetings, formalizing transcription into meeting minutes, records retention and management; gathers, and prepares data; may oversee the work of clerical support staff.
- Performs a variety of critical record keeping duties, maintains filing systems and relevant materials appropriate to the Board.
- Receives telephone inquiries and concerns, ascertaining the nature of the call, and resolving personally, or directing it to the appropriate individual or department.
- Prepares, composes, types, copies, and proofreads specialized forms and records; generates various correspondence, articles, memos, agendas, orders, reports, forms, manuals, or other relevant materials appropriate to the assigned department.
- Reviews and processes Decal applications for access to Solid Waste and Recycling Centers for County residents.
- Provides excellent customer service to internal and external customers, and being a great team player.
- Performs related work as assigned.
MINIMUM EDUCATION AND EXPERIENCE REQUIREMENTS:
- Requires an Associate’s degree, vocational technical degree or specialized training that is equivalent to satisfactory completion of two years of college education.
- Over two years and up to and including four years of related experience or an equivalent combination of education, training, and experience.
SPECIAL CERTIFICATIONS AND LICENSES:
- Notary Public.
Salary : $22 - $28
