What are the responsibilities and job description for the Records Management Director position at Beaufort County?
JOB SUMMARY
The Records Management Director manages records and storage retention for all County departments. Responsibilities include scanning and microfilming permanent County records; utilizing associated software programs; overseeing the delivery of incoming and outgoing mail and packages; managing the receipt of Freedom of Information Act (FOIA) requests for the County; developing and monitoring budgets; supervising assigned staff; managing associated vendor contracts; installing quality controls and providing customer services.
ESSENTIAL JOB FUNCTIONS
- Supervises and prioritizes scanning/digitalization of projects including providing assistance to staff, when necessary, in order to complete a task or to accommodate the re-prioritization of a project.
- Oversees and prioritizes functions such as records storage; managing inventory, and responding to requests for incoming records; pulling and maintaining records; and following policies and procedures for records retention and maintenance.
- Provides oversight of handling of FOIA requests; provides peripheral assistance to staff when necessary, ensures responses are timely and follows FOIA protocols; and coordinates FOIA requests with the County's Legal Department and Public Information Officer when necessary,
- Assigns tasks to employees; addresses personnel issues; interviews and hires employees; and processes timesheets and leave applications.
- Seeks and selects appropriate vendors.
- Adheres to sound budgetary practices; monitors expenses.
- Ensures all functions of Department are covered.
- Purchases supplies and pays Department bills.
- Performs other related duties of a similar nature or level.
Education and Experience:
- Requires a Bachelor’s degree
- Five (5) years of related work experience; or an equivalent combination of education and experience.
Supplemental information
All applicants tentatively selected for a position with Beaufort County Council will be required to submit to urinalysis to screen for the illegal use of drugs and to a background check prior to appointment. Employment is contingent upon clearing both the drug screening and background investigation.
