Administrative Assistant/Receptionist

A receptionist plays a crucial role in any organization, as they are often the first point of contact for visitors, clients, and employees. Their primary responsibility is to create a positive and welcoming first impression while efficiently managing the front desk and providing essential administrative support. Here's a typical job description for a receptionist:

Job Title: Receptionist

Location: Beck College Prep

Job Type: Part-time

Job Summary:As a receptionist at Beck College PRep, you will be the face and voice of our organization, responsible for providing exceptional customer service to all visitors, clients, and employees. Your role will involve managing the front desk, handling incoming calls, greeting guests, and performing various administrative tasks to ensure the smooth operation of our office.

Key Responsibilities:

Front Desk Management:Welcome and greet visitors and clients in a professional and friendly manner.
Answer and direct incoming phone calls to the appropriate departments or individuals.
Maintain a clean and organized front desk area.

Visitor Assistance:Sign in and register visitors, ensuring they are aware of relevant safety and security protocols.
Notify employees of visitor arrivals.
Provide information and assistance to guests, including directions within the building.

Administrative Support:Assist with various administrative tasks, such as data entry, photocopying, faxing, and filing.
Sort and distribute incoming mail and packages.
Manage and maintain office supplies and inventory.

Appointment Scheduling:Schedule appointments and meetings for employees and clients.
Ensure meeting rooms are prepared and ready for use.

Security and Safety:Monitor and enforce security procedures, such as badge access and visitor logbooks.
Act as the point of contact during emergencies and follow established protocols.

Communication:Relay messages and information accurately to the appropriate recipients.
Handle inquiries and provide basic information about the company's products, services, and policies.

Technology Proficiency:Proficiently use office equipment, including computers, printers, and phone systems.
Learn and use relevant software and applications for administrative tasks.

Qualifications:

• High school diploma or equivalent.
• Previous experience in a receptionist or customer service role is preferred but not always required.
• Excellent verbal and written communication skills.
• Strong interpersonal skills and a friendly, professional demeanor.
• Basic computer skills and familiarity with office software (e.g., Microsoft Office).
• Ability to handle multiple tasks simultaneously and work in a fast-paced environment.
• Exceptional organizational skills and attention to detail.
• Punctuality and reliability.

Working Conditions:

• This role typically requires working in an office environment with regular office hours. However, flexibility in working hours may be necessary.
• There is possibility after 6 months that the position can be converted to remote work.

Note: This job description is a general guideline and may vary depending on the specific needs of the organization. It is important to tailor the description to match the exact requirements and expectations of the company seeking a receptionist.

Job Type: Part-time

Pay: $17.00 - $20.00 per hour

Schedule:

• 4 hour shift
• Day shift
• Monday to Friday

Work Location: Hybrid remote in Coral Gables, FL 33146

Salary : $17 - $20