Community Association Legal Assistant

Becker has been included in the inaugural list of The Best Companies to Work for Among U.S. Law Firms by U.S. News & World Report for 2024. Come join our award-winning team!

Becker is a diverse, multi-practice, commercial law firm with international affiliates and offices in Florida, New York, New Jersey and Washington, DC. Becker prides itself on client focused services and a commitment to always exceeding our client's expectations. Since 1973, we have been focusing on building a culture that is collaborative, creative, and passionate about growth.

We offer a comprehensive benefit package that includes some Employer-Paid benefits, Mental Health coverage, and even a 401k match! To fulfill our commitment to our employee’s health and safety, Becker has committees – such as the Wellness Committee and the Mental Health and Well-Being Committee – that ensures our employee’s individual health is always a priority.

We provide every incoming employee with individualized training to ensure that they are experts on Becker’s use of above-industry-standard software and in their role.

The Community Association Legal Assistant is responsible for providing comprehensive support to the assigned Attorney(s) in managing the daily operations of their legal practice and client matters.

• Manages attorney calendar and scheduling.
• Interacts with potential and existing clients as needed.
• Prepares and processes attorney expense reports in a timely manner.
• Registers attorney’s Continuing Legal Education (CLE) credits with the Florida Bar.
• Enters attorney billable time in the billing software (Aderant).
• Edits the Unbilled Time Report and casual pre-bills prior to monthly deadlines.
• Organizes and files documents/emails within the document management system (iManage).
• Verifies accuracy of client information in the customer relationship management system (InterAction).
• Oversees the management and organization of documents related to file opening procedures.
• Ensures compliance with file closing procedures, including confirmation of cleared/distributed funds and payment of vendor invoices.
• Conducts corporate searches and utilizes resources from Florida’s Department of Business and Professional Regulation (DBPR) and Property Appraiser’s websites.
• Assists in drafting, editing, and finalizing various legal documents, including letters, enclosures, memos, amendments, contracts, and covenant enforcement letters.
• Assists with maintaining the Marketable Record Title Act (MRTA) log and tickler file for Homeowner Association (HOA) and Property Owners Association (POA) clients.
• Assists in drafting and issuing MRTA notification letters.
• Assist with the preparation of Annual and Special Meeting Notice Packages for distribution.
• Manages the processing of incoming and outgoing mail.

SKILLS:

• Strong verbal and written communication skills.
• Exceptional interpersonal and customer service abilities.
• Highly organized with a keen attention to detail.
• Excellent time management skills, with a proven track record of meeting deadlines.
• Skilled in organizing files and managing workflow efficiently.
• Capable of maintaining confidentiality while exercising discretion and sound judgment.
• Proficient in Microsoft Office Suite or equivalent software.
• Familiarity with iManage, FileSite, and Aderant is preferred

EDUCATION AND EXPERIENCE:

• Associate degree in Paralegal Studies or related field required; bachelor’s degree in Paralegal Studies or related field preferred.
• A minimum of 3 years related experience in a law firm or corporate legal environment required.

Replies are given within 24 hours, so apply today for immediate consideration.

Job Type: Full-time

Pay: $60,000.00 - $70,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• AD&D insurance
• Dental insurance
• Disability insurance
• Employee assistance program
• Employee discount
• Flexible spending account
• Free parking
• Health insurance
• Health savings account
• Life insurance
• Opportunities for advancement
• Paid time off
• Parental leave
• Referral program
• Travel reimbursement
• Vision insurance
• Wellness program

Schedule:

• 8 hour shift

Application Question(s):

• Are you closer to the Sarasota area?
• What is your experience with Community Association or HOA law?

Education:

• Associate (Preferred)

Experience:

• Microsoft Office: 1 year (Preferred)
• legal assistant: 3 years (Required)

Ability to Commute:

• Bradenton, FL 34205 (Required)

Work Location: Hybrid remote in Bradenton, FL 34205

Salary : $60,000 - $70,000