Legal Assistant

Becker has been included in the inaugural list of The Best Companies to Work for Among U.S. Law Firms by U.S. News & World Report for 2024. Come join our award-winning team!

Becker is a diverse, multi-practice, commercial law firm with international affiliates and offices in Florida, New York, New Jersey and Washington, DC. Becker prides itself on client focused services and a commitment to always exceeding our client's expectations. Since 1973, we have been focusing on building a culture that is collaborative, creative, and passionate about growth.

We offer a comprehensive benefit package that includes some Employer-Paid benefits, Mental Health coverage, and even a 401k match! To fulfill our commitment to our employee’s health and safety, Becker has committees – such as the Wellness Committee and the Mental Health and Well-Being Committee – that ensures our employee’s individual health is always a priority.

We provide every incoming employee with individualized training to ensure that they are experts on Becker’s use of above-industry-standard software and in their role.

POSITION SUMMARY: Assists attorneys and paralegals through the performance of complex secretarial and clerical duties requiring a knowledge of legal terminology and the legal process. Construction litigation knowledge preferred.

DUTIES/RESPONSIBILITIES:

· Interacts with clients as required, and as requested by attorney;

· Processes new matter and conflict requests; performs conflict maintenance on existing matters, as required.

· Responds to and resolves administrative inquiries and questions;

· Answers and screens phone calls, when necessary;

· Review and process all incoming or outgoing mail and save electronically in iManage;

· Maintains files and records according to departmental policies and procedures;

· Ensures attorney time is correctly entered by deadline and performs month-end billing processes;

· Gathers client accounting information & generates accounting reports available through Aderant & Lawdrill as requested; Ensures timely payment of vendor invoices.

· Prepares and submits monthly expense reports;

· Maintains Florida Bar requirements i.e. CLEs, Board Certification Applications and Renewals; and Court Admissions;

· Coordinates and schedules travel, meetings, and appointments;

· Schedules hearings, depositions, mediations, and meetings in coordination with case team, witnesses, experts, opposing counsel, court reporters, judicial assistants and/or mediators;

· Coordinates food orders, reserves conference rooms, and arranges IT and other set ups as required;

· Prepares hearing files as requested and uploads courtesy copies and proposed orders to the Court.

· Provides document production services (typing and transcription), to include preparation of client correspondence, engagements or retainer agreements, motions, notices, and orders, as requested;

· Proofreads all documents, checking for appropriate formatting, spelling and grammatical errors, as well as ensuring that all attachments, exhibits and enclosures are intact.

· Electronically files documents with appropriate court; both state and federal venues, as well as administrative.

· Oversees file closing to ensure all funds have been distributed and vendor invoices have been paid.

· Any and all other duties as may be required of the job.

REQUIRED SKILLS/ABILITIES:

· Excellent verbal and written communication skills.

· Excellent interpersonal and customer service skills.

· Excellent organizational skills and attention to detail.

· Excellent time management skills with a proven ability to meet deadlines.

· Ability to organize files and workflow.

· Proficient with Microsoft Office Suite or related software.

· Familiarity with iManage, File Site, and Aderant, preferred.

EDUCATION AND EXPERIENCE:

· Associate degree in Paralegal Studies or related field required; Bachelor’s degree in Paralegal Studies or related field preferred.

· A minimum of five years related experience in a law firm or corporate legal department environment required.

· Heavy typing and transcription are required, with a minimum typing speed of 60 WPM.

· Must have an understanding of the Florida Rules of Civil Procedure and the Federal Rules of Civil Procedure.

Replies are given within 24 hours, so apply today for immediate consideration.

Equal Employment Opportunity

Becker is committed to diversity in the workplace. Workplace diversity refers to the protection, respect and inclusion of all of the attributes that each employee contributes to the workplace. We strive for a workplace that welcomes and respects all employees regardless of any protected class status, including, but not limited to, race, color, religious creed, national origin, sex, sexual orientation, gender identity, genetic information, military service, age, ancestry, and disability. We also acknowledge the other ways in which people are different, such as educational level, life experience, work experience, socio-economic background, and personality and recognize the value of these individual differences.

We are wholly committed to creating hiring practices and a work environment that values and utilizes the contributions of people with different backgrounds, experiences, and perspectives.

As such, it is the policy of Becker to recruit, employ, train, develop, and promote employees on the basis of individual qualifications, competence, and merit. We believe that all persons are entitled to equal employment opportunity and do not discriminate on any basis prohibited by applicable law. It is our goal to fully comply with the letter of the law, as well as its spirit and intent.

Job Type: Full-time

Pay: $60,000.00 - $70,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Disability insurance
• Employee assistance program
• Employee discount
• Flexible schedule
• Flexible spending account
• Free parking
• Health insurance
• Health savings account
• Life insurance
• Paid sick time
• Paid time off
• Parental leave
• Referral program
• Vision insurance
• Wellness program

Schedule:

• 8 hour shift

Application Question(s):

• Is law school in your future?

Experience:

• Legal administrative: 5 years (Preferred)

Location:

• Fort Myers, FL 33966 (Required)

Work Location: Hybrid remote in Fort Myers, FL 33966

Salary : $60,000 - $70,000