Coordinator of Research Programs

The Beckman Institute for Advanced Science and Technology at the University of Illinois Urbana-Champaign has an opening for a Coordinator of Research Programs. Under direction of the Principal Investigator and Managing Director, the Coordinator of Research Programs will manage all administrative, research, editorial and development activities for the Molecule Maker Lab and Burke Laboratory.

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Business Administration:

• Manage complex portfolio of faculty funds, including analyzing monthly financial statements to determine compliance with budgetary and technical requirements of the university system and granting agencies.
• Coordinate personnel management processes for group members, including undergraduate, graduate and visiting students as well as postdoctoral researchers. For new members, assist with visas and hiring paperwork and manage programmatic and equipment access. Manage records of group vacation/sick days and submit approval by proxy. For departing members, provide referral to HR coordinator, update contact information, obtain and file inventory of research materials and schedule final meetings with the Principal Investigator.

Research Administration:

• Coordinate the preparation and submission of research grant proposals to various granting agencies. Plan and coordinate financial and scientific reports to campus offices and federal agencies.
• Manage the research resources of the laboratories, including managing all purchase requests, assisting Principal Investigator and Managing Director in the oversight of research activities, handling all research correspondence, managing all organizational tasks relative to the research programs, overseeing monthly group progress reports, tracking productivity and scheduling monthly meetings.
• Assist Principal Investigator and Managing Director in ensuring compliance for all safety training and laboratory safety audits. Interface with Facilities & Services to address all maintenance issues with laboratory infrastructure (air handling, plumbing and electrical). Coordinate service and maintenance of all laboratory equipment with various manufacturers and service organizations. Coordinate specialized equipment training as needed.

Minimum Qualifications (Specialty Factors):

• Bachelor’s degree in business administration, management or a field related to the position.
• A total of two (2) years (24 months) of work experience in the area of accounting, managerial or business.

Knowledge, Skills and Abilities:

• Knowledge of database concepts and budget analysis, as well as proficiency in word processing programs, website templates, spreadsheet operation and presentation software.
• High level of initiative and judgment, excellent communication, problem-solving and time management skills.
• High level of accuracy and attention to detail is essential.
• Ability to work efficiently by multitasking with minimal supervision.
• Excellent organizational skills.
• Commitment to diversity and inclusion.
• Awareness of, and sensitivity to, cultural and linguistic differences.

Appointment Information
This is a 100% full-time Civil Service (5002 – Program Coordinator) position, appointed on a 12-month basis. The expected start date is as soon as possible after the end of the posting period closes. The salary range for this position is $50,000 - $65,000/year. Final salary offered with be determined by a thorough assessment of available market data, internal salary equity, candidate experience and qualifications, collective bargaining agreements and budget constraints.

Sponsorship for work authorization is not available for this position.

Application Procedures and Deadline Information
Applications must be received by 6:00 pm (CST) on March 28, 2025. Apply for this position by visiting https://illinois.csod.com/ux/ats/careersite/1/home/requisition/13389?c=illinois&referralToken=MX8lYTz4-EapwaM-jNL-bA and using the Apply Now button at the top or bottom of the posting. Applications not submitted through https://jobs.illinois.edu will not be considered. If required by the position, transcripts or other documentation of credentials are to be provided no later than the first day of employment.

The University of Illinois offers a very competitive benefits portfolio, depending on the position. For a complete list of Employee Benefits, please visit https://go.illinois.edu/workatillinois.

The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures and employment eligibility review through E-Verify.

Applicants with disabilities are encouraged to apply and may request a reasonable accommodation under the Americans with Disabilities Act (2008) to complete the application and/or interview process. Accommodations may also be requested on the basis of pregnancy, childbirth and related conditions, or religion. Requests may be submitted through the reasonable accommodations portal, or by contacting the Accessibility & Accommodations Division of the Office for Access and Equity .

Job Type: Full-time

Pay: $50,000.00 - $65,000.00 per year

Benefits:

• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Parental leave
• Retirement plan
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift

People with a criminal record are encouraged to apply

Ability to Relocate:

• Urbana, IL 61802: Relocate before starting work (Required)

Work Location: Hybrid remote in Urbana, IL 61802

Salary : $50,000 - $65,000