What are the responsibilities and job description for the Office Support Specialist position at Bee Sweet Citrus?
Our Company Culture
Bee Sweet Citrus values innovation, sustainability, and customer satisfaction.
We strive to create a positive work environment that fosters growth and development.
About the Role
This administrative position plays a critical role in supporting our farm operations.
The successful candidate will be responsible for managing various administrative tasks, including scanning, filing, and reviewing invoices.
Duties and Responsibilities
- Manage and maintain accurate records in databases.
- Coordinate with FLC crews to ensure timely breaks and lunches.
- Operate electronic mail systems and facilitate internal and external communication.
- Prepare and send invoices to ranch managers for approval.
- Scan and file invoices according to established procedures.
- Provide excellent customer service via phone and email.
- Proofread documents to ensure accuracy and completeness.
- Conduct research to obtain needed information from files and databases.
- Manage clerical activities and prioritize tasks effectively.
- Develop and prepare informative materials as needed.
- Operate office equipment and perform routine maintenance tasks.
Requirements
We seek a highly organized and detail-oriented individual who can effectively manage multiple tasks and priorities.
A minimum of two years of experience as an administrative assistant is required.
We prefer candidates who are bilingual (English/Spanish) and have excellent communication skills.
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