Accounts Payable Specialist

Job Description:

Accounts Payable Specialist

We are looking for a self-motivated and dynamic professional to join our team. As an AP Specialist you will lead and manage the daily accounts payable functions in a high-volume setting, ensuring timely and accurate processing of invoices, payments, and expenses. You’ll work closely with other departments, carriers, and external vendors to resolve any issues or discrepancies related to accounts payable. We invite you to submit your application to be considered for this fantastic career opportunity.

Daily Tasks & Responsibilities

• Manage the daily operations of the accounts payable team, including reviewing invoices, coding expenses, and seeking approval for invoices

• Ensure that all invoices are processed and paid timely

• Process daily carrier payments• Process payment runs multiple times per week

• Reconcile the AP ledger and prepare periodic reports and analysis of accounts payable

• Coordinate with other departments and external vendors to resolve any issues or discrepancies related to accounts payable and maintain good relationships with suppliers and service providers

• Reconcile vendor aging statements

• Develop and implement best practices. This includes process improvements and improving/documenting processes while ensuring that the team is trained and updated on any changes

• Provide support for any ad hoc projects or requests related to accounts payable

• Manage and train accounts payable staff• Manage invoices and inquiries from multiple workstreams

• Handle escalated inquiries from vendors and internal staff

• Maintain vendor and carrier records

Essential Skills, Characteristics & Experience

• A strong understanding of general accounting and AP procedures

• Knowledge of Business Central software preferred but not required

• Advanced knowledge of Excel

• Experience with implementing process improvements and building documentation

• Strong math skills and a high degree of organizational ability are essential due to the great amount of financial information

• Be a problem solver who works well under pressure, meets deadlines within a specified time frame, and can provide regular communication on status of accounts

• Excellent customer service and professionalism; must provide quality customer service by researching issues, answering questions, or addressing concerns with customers and carriers

• Effective verbal and written communication skills; highly skilled at developing and maintaining relationships with carriers, vendors, and other team members

• Operational or customer service experience in the transportation industry preferred but not required

• Proven leadership skills with the ability to motivate and supervise

• Flexible and adaptable, with the ability to handle multiple tasks and prioritize effectively

• A strong sense of personal accountability and a winning attitude

Job Type: Full-time

Pay: $61,500.00 - $70,000.00 per year

Benefits:

• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Ability to Commute:

• Phoenix, AZ 85020 (Required)

Ability to Relocate:

• Phoenix, AZ 85020: Relocate before starting work (Required)

Work Location: In person

Salary : $61,500 - $70,000