What are the responsibilities and job description for the Office Manager position at Behavioral Health Response?
Position Summary
The Office Manager will play a vital role in maintaining a clean, organized, and well-functioning office environment. This position is responsible for managing office supplies, maintaining common areas, assisting with basic administrative tasks, and ensuring that office policies and procedures are upheld. The Office Manager will also perform regular safety walk-throughs, handle mailroom access, and provide scheduling support for senior staff when needed.
Essential Functions:
- Office Supplies & Equipment Management:
- Monitor and maintain inventory of office supplies (e.g., paper, pens, cleaning products).
- Place orders for office supplies and ensure timely delivery.
- Coordinate maintenance and servicing of office equipment, such as printers, copiers, and kitchen appliances.
- Manage business card orders for employees.
- Office Organization:
- Organize and maintain the layout of the office to ensure it remains functional and efficient.
- Keep track of office policies and procedures, ensuring they are followed and updated as needed.
- Assist in cleaning up offices or meeting areas when required.
- Common Area Maintenance:
- Ensure that common areas such as the kitchen, break rooms, and meeting rooms are clean, organized, and well-stocked.
- Take responsibility for tidying up after meetings or office events and ensuring that supplies are replenished.
- Coordinate with cleaning staff or vendors to maintain overall office cleanliness.
- Safety & Facility Walk-Throughs:
- Perform regular safety checks, including fire extinguisher inspections, emergency exits, and first-aid kit supplies.
- Identify any hazards or maintenance needs and report them to the appropriate personnel.
- Ensure compliance with safety regulations and company policies during walkthroughs.
- Scheduling & Administrative Support:
- Provide administrative support such as scheduling meetings, especially for senior management.
- Assist with coordinating room reservations and ensuring meeting spaces are prepared as needed.
- Manage incoming and outgoing mail, including organizing mailroom access for staff.
- Expense & Credit Card Reconciliation:
- Assist with reconciling expenses for specific charges or accounts related to office operations, including vehicle-related expenses.
- Manage office-related billing and process invoices as necessary.
- Handling BHR 360 Materials:
- Manage materials for BHR 360 presentations, including tracking, sending out documents, and assisting with PowerPoint submissions.
- Ensure that all presentation materials are properly formatted and delivered on time.
- Mailroom Access & Management:
- Manage access to the mailroom, ensuring team members can retrieve packages and mail as needed.
- Assist with receiving and distributing office mail and packages.
- And all other duties as assigned
Education, Experience and Skills Required:
- High school diploma or equivalent.
- Previous experience in an office environment preferred but not required.
- Familiarity with office equipment (printers, scanners, etc.).
- Strong organizational skills and attention to detail.
- Ability to manage multiple tasks efficiently.
- Basic computer skills (e.g., MS Office, email).
- Good communication and interpersonal skills.
- Ability to work both independently and as part of a team.
Physical Requirements:
- Office-based role with occasional physical activity required, such as lifting supplies and performing safety walk-throughs.
At BHR, we believe that every team member has an integral role in the lifesaving treatment we provide. We are a trauma-aware agency, and we hire people who are passionate about our mission and are committed to improving the lives of those we serve through our trauma informed models of practice.
BHR is an Equal Opportunity Employer. We do not discriminate based on race, color, religion, sex, national origin, age, disability, or any other protected status. All qualified applicants will receive equal consideration for employment.
