What are the responsibilities and job description for the Accounts Payable Assistant position at Bell Bank?

Accounts Payable Assistant

If you like to work with people in a family atmosphere, enjoy great benefits and provide unequaled personal service to every customer, consider a career with Bell Bank.

Company Information :

Bell Bank was founded in 1966 and headquartered in Fargo, North Dakota. It is the largest family-and employee-owned bank in the upper Midwest, and one of the largest in the nation, with assets of more than $10 billion. Bell Bank has full-service banking locations in North Dakota, Minnesota and Arizona. Bell has empowered more than $26 million in charitable giving through its unique Pay It Forward initiative, through which every employee chooses each year how to help individuals, families and organizations in need.

Bell Bank has been recognized as a top workplace by American Banker, Forbes and Fortune.

If you want to work for an established, growing, forward-looking organization with world-class employees, this is the place for you. Let Bell Bank be your destination workplace.

Bell's Values :

As stewards, dedicated to the growth and reputation of this independently owned organization, we are committed to :

Promoting and sustaining our family atmosphere.
Providing unequaled personal service to each and every customer.
Paying it forward" by giving back to the communities we serve.

Our Bottom Line :

Happy Employees! Happy Customers!

Job Summary :

This position is responsible for providing support to the accounts payable team and the supply coordinator in the accounting department of Bell Bank. The primary responsibilities in this role are to assist with the processing of vendor invoices in the electronic Concur Invoice system and assist with supply orders / supply room inventory.

Primary Duties :

Accounts Payable vendor invoice processing and expense report processing :

Monitor inbox and send electronic invoices to the Concur Invoice system. Perform verification steps to ensure scanned invoices match details captured in the system. Assign electronic invoice to appropriate owner for approval within internal designated timeframe.

Perform independent review of all checks / ACH payments for invoices and expense reports, mail checks, approve ACH files

Answer employee questions regarding vendor payments.

Review invoices to ensure appropriate coding.

Review employee expense reports to ensure appropriate coding.

Supply Coordinator :

Order, organize and maintain the supplies for Bell Bank locations. This includes maintaining proper inventory levels, managing lead times for the various products, minimizing obsolete inventory and taking and processing supply orders from the various locations.

Work effectively with vendors to ensure the appropriate supplies are ordered and received at the correct price. Our vendor relationships must always be handled in a professional and respectful manner.

Manage the offsite storage of inventory and the inventory levels at these offsite locations.

Ensure that all applicable supply requests have approval from the appropriate manager.

Work closely with various departments to ensure that their supply needs and requests are met in a timely manner. This includes attending meetings and providing information as needed.

Work closely with the Messenger / Delivery position at Bell Bank to coordinate the distribution of supplies to the various locations.

Process invoices received from vendors in a timely manner using Concur website to code the appropriate cost center / expense type

Assist with research and other projects.

Perform other duties as assigned.

Know by name and face as many customers and employees as possible, calling them by name as often as possible.

Know and practice LOCBUTN, our Golden Rules, and Bell Bank Customer Service Standards.

Know, understand, and live the company values and bottom line.

Conduct activities consistent with established Bell Bank policies, procedures and systems, the Bell Bank Employee Conduct policies, the Bank Secrecy Act and all applicable state and federal laws and regulations.

All employees are responsible for information security, including compliance with policies and standards which protect sensitive information.

Prompt and reliable attendance.

Perform other duties as assigned.

Job Skills Required :

Strong overall computer and technical skills.

Working knowledge of Microsoft Office

Ability to quickly and accurately learn new software systems.

Excellent time management skills with high attention to detail and accuracy.

Effective interpersonal, verbal, and written communication skills.

Ability to maintain a high level of confidentiality at all times.

Strong organizational and communication skills for interacting with bank employees and various vendors.

Present a professional image at all times.

Bell Bank provides competitive compensation and an excellent benefits package.

Bell Bank

Equal Opportunity Employer

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