Administrative Assistant III - Juvenile Services

Come work at a place where we strive to promote and create a safe community. We take pride in living and working in Central Texas and are looking for exceptional talent to join our team.

Job Description :

Duties and Responsibilities

The functions listed below are those that represent the majority of the time spent working in this position. Management may assign additional functions related to the type of work of the position as necessary.

• Prepares varied and complex department documents, records, reports, and forms requiring knowledge of programs, policies and procedures. Initiates reports and documents based upon knowledge of department operations, reporting requirements, and established deadlines. Researches, compiles, consolidates, and / or tabulates information; incorporates information into requested reports and other prepared materials; proofreads for accuracy and completeness; and distributes upon approval.
• Maintains assigned inventories; prepares, reviews, and processes purchasing documents; prepares purchase orders for needed materials, equipment, and supplies; receives and distributes incoming supply shipments; reviews and codes invoices; and forwards for payment.
• Serves as liaison between department management and customers and section staff / employees; responds to questions regarding department activities and services; explains policies, procedures and operations; and follows up to obtain additional information.
• Maintains calendar for department management; schedules meetings and appointments; makes necessary travel arrangements; prepares and distributes agendas; and obtains requested audio-visual equipment.
• Enters information into department programs and databases; updates database information; creates new spreadsheets / files; and purges old data as appropriate. Researches information from databases and incorporates into reports, summaries, and other assignments.
• Maintains department / program references such as vendor lists, Code books, training manuals, standard operating procedures; mailing lists.
• Assists in maintaining and processing human resources, payroll, purchase orders and invoice records.
• Answers department telephones; provides assistance, requested documents and information; refers callers to other staff members as appropriate; and takes messages. Receives, dates, and distributes incoming mail.
• Prepares folders; maintains files of department correspondence, program records, legal documents, etc.; photocopies documents and distributes and / or files; and requests information from other departments as necessary to complete department records / files.
• Performs related work as required.

Minimum Education and Experience Requirements :

Requires High School graduation or GED equivalent supplemented by specialized courses / training equivalent to one year of college supplemented by four (4) years of clerical or office experience; or an equivalent combination of education, training and experience that provides the required knowledge, skills and abilities.

Physical Demands :

Unavoidable Hazards (Work Environment) :

Special Certifications and Licenses :

Must clear background check with no convictions

Americans with Disabilities Act Compliance

Bell County is an Equal Opportunity Employer. ADA requires the County to provide reasonable accommodations to qualified persons with disabilities. Prospective and current employees are encouraged to discuss ADA accommodations with management.

Additional Qualifications :

Proposed Compensation :

21.10 - $22.39

Additional Recruiting Instruction :

Bell County retains the right to close or extend any job posting at any time, regardless of the job posting closing date listed.

Bell County is an Equal Opportunity Employer, please see our EEO policy located at the Historic Courthouse, 3rd Floor, in downtown Belton.

Salary : $21 - $22