What are the responsibilities and job description for the Records Management Assistant position at Bell Environmental, Inc.?
Overview:
The Records Management Assistant will organize paperwork according to an efficient filing system and digitize important documents. This position must be extremely organized and possess the ability to preserve records, manage high-volume paperwork effectively, and work with Excel and other Microsoft products.
Essential Job Functions:
- Sort and file documents to appropriate classification; in accordance with guidelines
- Perform general office duties such as typing, operating office machines, and sorting mail
- Responsible for incoming/outgoing mail
- Request photo documentation from Vendors for accounts as needed
- Update contact information and site information on accounts as necessary
- Add new information to file records and create new records as necessary
- File correspondence, insurance certificates, invoices, receipts, and other records in alphabetical or numerical order as appropriate by the system used for that file
- Assists teams in filing, scanning, sorting
- Create new client files as necessary and be able to purge files as dictated by Accounting Manager
- Work with Account Team to review data for accuracy in spreadsheet and other forms
- Other duties as assigned
Competencies:
- Superb organizational and time management skills to include meticulous attention to detail
- Must be able to work under pressure and adhere to deadlines
- Outstanding attendance and punctuality
- Teamwork including the ability to establish and maintain healthy working relationships with coworkers, vendors and customers
- Excellent written and verbal communication skills; researching/problem-solving skills
- Excellent client service skills and the ability to promote and maintain a strong commitment to the mission and values of the organization
- Ability to use logic and reasoning to understand, analyze, and evaluate situations and exercise good judgment to make appropriate decisions
Education & Experience:
- High school diploma
- Previous related experience helpful
- Microsoft Office experience helpful (Word and Excel)
- Experience with scanning documents and other office equipment helpful
- Must have a valid driver's license
Job Type: Part-time
Pay: $15.00 per hour
Expected hours: 15 – 20 per week
Schedule:
- Monday to Friday
Ability to Commute:
- Helotes, TX 78023 (Required)
Work Location: In person
Salary : $15