Receptionist-Administrative Support Specialist

Job Details

Description

Receptionist – Administrative Support Specialist

We are looking for a customer-focused, detail-oriented, and highly organized professional to join our team as a Receptionist – Administrative Support Specialist. This role is essential in managing front-desk operations while providing key administrative support to ensure smooth business operations. If you thrive in a fast-paced office environment, enjoy interacting with people, and are a multitasking pro, we’d love to hear from you!

Your Key Responsibilities

• Answer and direct incoming calls to the appropriate department.
• Greet and welcome visitors, clients, and employees professionally.
• Follow visitor protocols, including sign-in, issuing badges, and ID verification.
• Maintain a clean, organized, and welcoming reception area.
• Handle administrative tasks such as data entry, filing, document preparation, and correspondence.
• Manage office supplies inventory and place orders as needed.
• Oversee inter-office mail distribution, including sorting USPS, FedEx, UPS, and Amazon packages.
• Assist with general office mailings, certificate of insurance requests, and ordering business materials (business cards, envelopes, labels, etc.).
• Maintain and update the Phone Extension Master list.
• Support various teams, including Customer Service and Executive Administration, with special projects.
• Perform additional administrative duties as required.
  
  

Qualifications

• Associate degree required; Bachelor’s degree preferred.
• Minimum 2 years in a receptionist or administrative support role, preferably in a manufacturing environment.
• Minimum 2 years in a receptionist or administrative support role, preferably in a manufacturing environment.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Strong communication skills, attention to detail, and the ability to multitask effectively.
• A positive attitude, strong customer service mindset, and the ability to work efficiently in a fast-paced environment.
  
  

Why Join Us?

• Competitive salary starts at $22 per hour pending experience and full-time benefits package
• Supportive and team-oriented work environment
• Opportunities for growth and professional development
  
  

Bell Flavors & Fragrances develops products for food, beverage, cosmetic, personal care, and household care companies throughout the world. Bell has nine manufacturing plants worldwide including the United States, Canada, Mexico, Colombia, Brazil, Germany, Singapore, and China. Bell operates sales offices in more than 40 countries and is proud to be privately held by the Heinz family. www.bellff.com