What are the responsibilities and job description for the Production Office Administrator position at Bell Lumber & Pole Company?
Production Office Administrator
Location: Broken Bow, Oklahoma
Schedule: Monday-Friday 7:00 AM - 3:30 PM
Pay: Starting at $20.70/hour
Join Our Legacy of Excellence!
We are seeking a Production Office Administrator to provide vital administrative support across multiple departments. If you thrive in a dynamic environment and enjoy working across multiple functions, this role is for you!
JOB PURPOSE:
This position supports our Operations, Sales, Logistics, Quality, Accounting, and Environmental, Health & Safety Departments and is responsible for data entry, auditing, and reporting of key production metrics.
RESPONSIBILITIES:
Operations Support:
Audit and record daily treating and framing data.
Record daily plant kiln data and chemical usage.
Ensure all reports are submitted to the appropriate Finance team members and filed on-site.
Gather and submit freight invoices to the Finance team.
Prepare and submit month-end reports.
Process and track chemical purchases.
Produce and distribute laser-printed tags for multiple plants.
Woodlands Support:
Direct calls to the appropriate Forester.
Manage timber sale notices.
Provide general support for the Procurement Manager and Foresters.
Process and maintain timber sale files including contracts, check requests, and scale summaries.
Quality & Compliance:
Audit and approve third-party inspection invoices by comparing them to internal production records.
Logistics & Accounting:
Gather and submit daily fuel delivery purchase orders.
Prepare, code, and submit invoices for approval.
Create purchase orders and maintain a purchase order log for yard sales.
Maintain accounting reports (Scale, Inbound, Outbound, etc.).
Send outbound bills of lading, yard change reports, and load slips to accounting daily.
Replenish petty cash and create petty cash reports.
HR & Employee Support:
Process bi-weekly payroll in ADP.
Maintain employee files and assist with onboarding.
Ensure timely new hire onboarding in coordination with HR.
Maintain the employee photo directory.
Environmental, Health & Safety:
Manage record-keeping for Environmental Health & Safety forms and reports.
General Administrative Support:
Provide process improvement ideas to management and IT.
Answer and direct phone calls.
Handle mailings, typing, filing, and copying tasks.
Run errands and make deliveries as needed.
Coordinate with the cleaning company for office maintenance.
Maintain and distribute office supply inventory.
Support cross-functional projects as needed.
QUALIFICATIONS:
Education & Experience:
High school diploma required; Associate’s or Bachelor’s degree preferred.
Accounting experience is a plus.
Proficient in Microsoft Office Suite, including Excel and Excel formulas.
Strong numerical and analytical skills.
Familiarity with Metric and American Standard measurement systems.
Skills & Competencies:
Strong organizational and time management skills.
Ability to work independently with minimal supervision.
Excellent verbal and written communication skills.
Critical thinking and problem-solving abilities.
Strong interpersonal skills and ability to collaborate across teams.
Comfortable handling ambiguity and adapting to change.
WORK ENVIRONMENT & PHYSICAL DEMANDS:
This role requires long periods of computer use in a sitting position. The employee must also be able to lift up to 25 lbs.
BELL LUMBER & POLE COMPANY
With a family legacy spanning over 115 years, Bell Lumber & Pole Co. and its businesses (Bell Timber Inc., Bell Structural Systems, Alamco Wood Products) have established a reputation for excellence.
As one of the largest producers of high-quality, renewable wood poles and structures for utility and telecom companies across North America and beyond, Bell plays a vital role in powering the future. We are also a leader in manufacturing mass timber structural components for commercial and industrial buildings. In addition, we provide wood fence posts and barn poles to farmers and ranchers. Bell operates in 17 locations with a workforce of over 400 employees across the U.S. and Canada.
Our mission TO RADICALLY LOVE AND INFLUENCE LIVES is lived out internally, in the way our employees interact with each other, and externally, in the way we give back to the communities we serve.
BENEFITS
Bell Lumber & Pole offers a comprehensive benefits package including:
- Health, dental, and vision insurance (with HRA and FSA)
- 401(k) with company match
- Short and long-term disability insurance
- Life insurance
- Paid holidays and generous paid time off
- Professional development opportunities
- Employee assistance and employee/community hardship programs
AN EQUAL OPPORTUNITY EMPLOYER
Bell Lumber & Pole is proud to be an equal-opportunity workplace and is an affirmative action employer. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, equal opportunities, disability, gender identity or Veteran status. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements.
This applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, training, and apprenticeship. Bell makes hiring decisions based solely on qualifications, merit, and business needs at the time.
Bell is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process, please call 651-203-2719 or send an e-mail to HRTeam@blpole.com and let us know the nature of your request and your contact information. For additional detail, you can read through our EEO Policy.
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Salary : $21
