What are the responsibilities and job description for the Accounting Assistant / Receptionist (with Leasing & Marketing Support) position at Bell Properties?
Job Type
Full-time
Description
Job Type
Full-Time
Work Model
On-Site M-F
About
Bell Properties, Inc. is a leading property management firm with a legacy of over 10 years in serving commercial and residential properties throughout Los Angeles and California. We are committed to delivering exceptional service and value to our clients and tenants, and we pride ourselves on our dedication to professionalism and integrity.
Summary
We are seeking a dedicated and detail-oriented Accounting Assistant to join our finance team. This role will focus primarily on managing accounts receivable and payable tasks and providing general accounting support to ensure the financial operations of the company run smoothly and efficiently.
Key Responsibilities
- Accounts Payable Processing
- Timely receipt, review, and processing of invoices.
- Matching invoices with purchase orders and packing slips for accuracy.
- Coding and entering invoices into the accounting system with correct general ledger account allocation.
- Preparing and processing weekly check runs, ACH payments, and wire transfers.
- Reconciling vendor statements and resolving discrepancies.
- Maintaining accurate vendor records and information.
- Expense Management
- Assisting in the creation and updating of company training resources.
- Tracking and reconciling employee expense reports.
- Ensuring adherence to company expense policies and procedures.
- Reviewing and verifying expense receipts for accuracy and completeness.
- General Accounting Support
- Assisting with month-end and year-end close procedures.
- Preparing journal entries and account reconciliations.
- Supporting the finance team with ad-hoc projects and tasks.
- Utilizing various software programs including Yardi and Rent Manager.
- Communication and Collaboration
- Collaborating with internal departments to resolve accounts payable inquiries and issues.
- Communicating effectively with vendors regarding payment inquiries and discrepancies.
- Building and maintaining positive relationships with vendors and internal stakeholders.
Qualifications
Benefits
Physical Requirement Summary
The physical requirements for this position include the ability to lift and carry objects of up to 10 pounds, stand and walk for extended periods, sit for prolonged desk-based work, reach and handle objects proficiently, move freely around the workplace, and maintain the physical stamina necessary to perform job duties effectively. Reasonable accommodations will be provided in accordance with applicable laws for individuals with disabilities.
Bell Properties, Inc. is an equal opportunity employer and prohibits discrimination based on race, color, religion, sex, age, national origin, disability, genetic information, or any other protected characteristic as outlined by federal, state, and local laws. We are committed to fostering an inclusive workplace free from harassment and value diversity in all aspects of employment.
Requirements
Job Requirements - Accounting Assistant / Receptionist (Leasing & Marketing Support)
Education & Experience :
Technical Skills :
Administrative & Customer Service Skills :
Work Environment & Availability :
Preferred Qualifications (Not Required, But a Plus) :
