What are the responsibilities and job description for the Event Coordinator position at Bell Works?
We are busy & our Events Team is Growing!!
Exciting Metropolis location and state of the art event experiences.
Position Summary: To coordinate, manage, and prepare all event documentation and coordinate with Sales, property departments and client to ensure consistent, high level of service throughout all phases of property events. Ensures their property events have a seamless turnover from sales to service back to sales. Recognizes opportunities by up-selling and offering enhancements.
Responsibilities:
- Applicants must be experienced with all steps in handling incoming inquires, meeting clients for site tours, proactive approach with details and follow through.
- Know your work schedule and follow it with a high degree of reliability.
- Work in a cooperative and friendly manner with fellow associates.
- Maintain attire that is event specific appropriate.
- Maintain a clean, neat and orderly work area.
- Read, understand and follow all policies, procedures and practices as stated in the Bell Works Handbook.
- Inform management promptly of any work-related problems or guest complaints.
- Practice a "hospitality” based mindset and provide guest satisfaction.
- Comply with all applicable host & vendor insurance requirements as well as local permits needed for specific events.
- To negotiate with the guest and other patrons for banquets, meetings and other functions space additions, all arrangements, suggesting bar menus, room arrangements as per policy and procedure. On completion of negotiations, inform other departments of arrangements in writing which are necessary to assure success of the function.
- Works closely with set up person for all event functions to insure maximum utilization of facilities.
- Maintain budgeted event labor quotas.
- Finalize details on Banquet Event Order Sheets from the sales department by making customer contact, receiving finalized program and publishing BEO’s for distribution..
- Provide site tours for customers and vendors as requested.
- Create positive partnerships with event vendors for mutual referrals.
Requirements:
- Previous experience in hotel, event venue, convention hall or related industry.
- Performs all job duties and responsibilities in an honest and ethical manner and in compliance with all laws, regulations, and Company policies.
- Proficiency with MS Word, Excel and PowerPoint.
- Excellent communication and public speaking skills.
- Able to communicate accurately and effectively in verbal and written form with guests and associates so as to respond accurately and completely to people to give directions, instructions, information, answer questions and provide service as required.
- On property for contracted events when requested, including at times, early mornings, late nights, holidays and weekends.
Physical Requirements;
- Ability to be mobile /walk / stand for lengths at a time
- Able to lift/push/carry or pull up to 25 pounds and move objects such as tables, chairs and staging.
Education & Experience:
- Some college or business school training. High school graduate.
- 2-4 years previous experience in hotel/conference/hospitality industry
- General Knowledge of Windows, Word / Excel and Office
- Past experience with booking software program such as Caterease, Envision, Opera, Delphi, Social Tables, etc.
- Experience with Kosher events and South Asian weddings a plus.
We're an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.
Job Type: Full-time
Pay: From $55,000.00 per year
Benefits:
- Dental insurance
- Health insurance
- Paid time off
Schedule:
- Holidays
- Monday to Friday
- Weekends as needed
Work Location: In person
Salary : $55,000