3PL Expense Auditor

Job Summary:

At Bella Canvas, our focus is on our associate culture, customer promise, quality and safety. Teamwork, attention to detail and respect for others are all essential for success in the site. The 3PL Expense Auditor is an exempt role that is responsible for reviewing, analyzing, and verifying vendor invoices to ensure accuracy, compliance with company policies, and adherence to contractual terms. This role involves identifying discrepancies, preventing overpayments, and collaborating with internal teams and vendors to resolve invoicing issues efficiently. The ideal candidate will have strong attention to detail, analytical skills, and experience in accounts payable, auditing, or financial analysis. 

Responsibilities: 

• Audit vendor invoices for accuracy, proper authorization, and compliance with contracts and purchase orders.
• Ensure pricing, quantities, and terms align with purchase agreements and company policies.
• Identify duplicate invoices, incorrect charges, and other discrepancies.
• Investigate invoice discrepancies by coordinating with internal departments (e.g., Procurement, Accounts Payable, Operations).
• Communicate with vendors to clarify billing issues and request necessary corrections.
• Document findings and escalate unresolved discrepancies as needed.
• Ensure invoices adhere to company financial policies and industry regulations.
• Assist in maintaining compliance with tax and reporting requirements.
• Ensure invoices adhere to company financial policies and industry regulations.
• Assist in maintaining compliance with tax and reporting requirements.
• Maintain accurate records of audited invoices, discrepancies, and resolutions.
• Provide reports on audit findings and financial impacts.
• Recommend process improvements to enhance invoice accuracy and efficiency.
• Work closely with the Accounts Payable team to streamline invoice processing.
• Support internal and external audits by providing necessary documentation.
• Assist in training staff on best practices for invoice auditing.
• Meet or exceed company standards on attendance, punctuality, conduct, safety and security. 
• Good oral, written, problem-solving and interpersonal interaction skills.
• Ability to work effectively in dynamic, multi-functional and multi-cultural environment. 
• Ability to prioritize tasks to meet departmental objectives. 
• Perform all other duties assigned by supervisor or manager. 

Qualifications: 

• Bachelor’s degree in accounting, Finance, Business Administration, or a experience in a related field preferred.
• Relevant certifications (e.g., Certified Accounts Payable Professional, Certified Internal Auditor) are a plus.
• Four years of experience in accounts payable, invoice auditing, or financial analysis with 3PL experience is a plus.
• Experience working with ERP systems and invoice processing software.
• Proficiency in Microsoft Excel and financial software (e.g., SAP, Oracle, etc).
• Strong understanding of accounting principles, invoice reconciliation, and financial reporting.
• High attention to detail and accuracy.
• Ability to work independently and in a team-oriented environment.