Administrative Assistant

We are seeking an organized, detail-oriented, self-starter to serve as an Administrative Assistant. This person will have a passion for helping people, a welcoming spirit, and proven success working in a professional environment. 

The successful candidate will:

• Communicate across generations and demographics, by phone, in writing, and in person
• Show an ability to exercise good judgment, discretion, and confidentiality
• Schedule, calendar, and attend meetings
• Manage and organize multiple deadline driven projects simultaneously
• Answer phones and greet guests
• Update and create database records and generate reports from our database
• Plan staff outings, parties and meetings
• Run occasional errands
• Manage Resource Center of books and prayer resources by ordering, and displaying materials.
• Purchase supplies and maintain office equipment 
• Assist the Executive Director, and Associate Director with other duties
• Work in person, estimated 40 hours per week, with a few evenings and occasional weekends required for meetings and special events.

Benefits:

Working full-time at Bellarmine, this position will receive outstanding benefits including: 

·      Working on 80 acres of beautiful sacred grounds in Barrington, IL with a mission-driven team

·      Free lunch most work-days

·      11 paid holidays, plus paid vacation and personal time 

·      403B with company match

·      Medical, dental, vision insurance, life insurance and long-term disability coverage 

Apply or contact us for more details.

Qualifications:

·      At least 2 years of relevant experience

·      Speak English fluently, and ideally is also fluent in Spanish

·      Must have a kind, welcoming, can-do, service-oriented demeanor 

·      Must be detail oriented and a strong communicator – verbally and in writing

·      Proficient computer skills and knowledge of Microsoft products, including Word, Excel, and PowerPoint. Comfortable using the Google Suite of products (Google Docs, Google Sheets, and G-mail)

·      Must be comfortable inputting data into a database and exporting data for reports. 

·      Must be able to work in-person Mondays to Fridays

·      Must be comfortable lifting up to 50 pounds of office supplies (books, paper, etc.)

·      Must have a valid driver’s license