Retreat Coordinator

• Plan, organize and coordinate participation in Ignatian retreats and spirituality programs. Gather retreatant information regarding dietary restrictions, accessible accommodations and other needs related to medical needs.
• Respond to all individual retreat inquiries to encourage attendance at a retreat that aligns with each individual’s spiritual needs including silent retreats, 12 step recovery retreats, semi-silent retreats, retreats for veterans and their families, Ignatian Yoga retreats, and many others.
• Proactively communicate with 100 volunteer Captains and Ambassadors to provide information, encouragement and marketing materials for their Ministry of Invitation.
• Provide amazing hospitality to our retreatants so they feel like welcome guests everyday they are here and aiding them as necessary.
• Coordinate with retreat leaders and communicate regularly with presenters and ministry team members regarding status of events, AV, handouts, schedules and other needs
• Update and maintain database of retreatants, reports, schedules and paperwork for all retreats and coordinate with accounting to ensure all event contributions are acknowledged and recorded
• Welcome guests at event check-in in order to ensure satisfaction of participants, and resolution of any issues that arise
• Collaborate with marketing to ensure retreat is promoted to appropriate market channels and communicate event details with all key departments including ministry team, dining services, housekeeping and facilities teams.
• Provide administrative support to the Executive and Associate Directors and perform other duties and special projects as assigned.
• Coordinate the activities of two or more in-house volunteers that provide clerical support
• Participate in Communications strategy including maintaining website, social media posts, and reminder emails and texts
• Serve as a program ambassador
• Participate in a silent Ignatian retreat annually

Benefits:

Working full-time at Bellarmine, this position will receive outstanding benefits including: 

·      Working on 80 acres of beautiful sacred grounds in Barrington, IL with a mission-driven team

·      Free lunch most work-days

·      11 paid holidays, plus paid vacation and personal time 

·      403B with company match

·      Medical, dental, vision insurance, life insurance and long-term disability coverage 

Apply or contact us for more details.

Qualifications:

·    At least 2 years of relevant event planning and hospitality experience

·    Speak English fluently, and ideally is also fluent in Spanish

·    Must have a kind, welcoming, can-do, service-oriented demeanor 

·    Must be detail oriented and a strong communicator – verbally and in writing

·    Must be comfortable inputting data into a database (CRM tools) and exporting data for reports. 

·    Must be able to work in-person Mondays to Fridays and commute to Barrington, IL

·    Must be comfortable lifting up to 50 pounds of office supplies (books, paper, etc.)

·    Proficient in Microsoft software (Word, Excel, and PowerPoint) and Google software (Docs, Sheets, and G-mail)