What are the responsibilities and job description for the ACCOUNTING SPECIALIST position at BELLARMINE PREPARATORY SCHOOL?
Job Details
Description
Bellarmine is a Catholic Jesuit college preparatory secondary school with an enrollment of approximately 890 students in grades 9-12. The successful candidate for this position will demonstrate a commitment to working with talented and motivated employees. Bellarmine fosters amongst its governing board members, employees and students a commitment to embrace and celebrate the diversity of the school’s family and the broader community. Our school has made a strong commitment to promoting diversity of our employees. We encourage persons of all backgrounds to apply.
Job Summary
The Accounting Specialist is responsible for managing all aspects of accounts payable, credit card reconciliation, entering in of general ledger entries, and cash handling. This role ensures timely and accurate financial transactions, maintains compliance with internal controls and supports the overall financial operations of Bellarmine Prep. The ideal candidate will demonstrate strong organizational skills, attention to detail, and commitment to the school's mission. This is a full-time, hourly position.
Core Functions and Duties
• Review and process invoices timely, ensuring proper documentation, coding, and approvals
• Assist with vendor inquires and resolve invoice discrepancies
• Reconcile vendor statements and payments as part of monthly close procedures
• Entry of general ledger transactions
• Assist department leads with credit card issues and process monthly reconciliation
• Maintain organized digital and physical documentation of records for audit purposes
• Assist with cash handling for school events, ensuring compliance with financial policies
• Sort incoming campus mail
• Maintain record retention policies for all vendor and credit card files
• Assist with special projects and other tasks as assigned within the Business Office
Qualifications
Qualifications
• Attention to detail and ability to prioritize tasks effectively.
• Ability to manage multiple tasks and meet deadlines.
• High school diploma or equivalent.
• Minimum of 1-3 years of experience in accounts payable or a related field.
• Proficiency in accounting software and Microsoft Office Suite (especially Excel).
• Strong written, oral and interpersonal communication skills and ability to work collaboratively in a team environment.
Preferred Skills
• Familiarity with general ledger systems and journal entry processes.
• Experience with cash handling and event-related financial management.
• Knowledge of Jesuit educational values or experience in a mission-driven organization is a plus.
Benefits
A comprehensive package of benefits is offered including three medical plan options, dental plan, vision plan, life insurance, accidental death and dismemberment (AD&D) insurance, long-term disability (LTD) insurance, 403(b) retirement plan with substantial employer contributions, health savings account (HSA), flexible spending account (FSA), employee assistance program (EAP), and generous paid sick leave, paid vacation, and paid holidays. Bellarmine tuition discount program is available.
Inquiries/Application
Please apply online at www.bellarmineprep.org/employment. Upload your letter of interest and resume with your online employment application. Include at least 3 professional references. If you have questions or need an accommodation, please contact Human Resources Generalist Faith Ferreria at ferreriaf@bellarmineprep.org or (253)752-7701 (x843).
Salary : $26 - $32
