Administrative Assistant, SAVE (Federal Work Study)

Primary Function: Provide administrative coordination and optional program facilitation for the SAVE program at Bellevue University.

Essential Duties and Responsibilities:

• Organize Student Database (CampBrain): merge duplicates, input missing information, update household information
• Organize Student Case Files: fix errors & formatting
• Order and track supplies for students
• Upload invoices and receipts to grant reporting database
• Organize session materials before and after sessions: sharpen pencils, create grab bags, print & laminate worksheets
• Utilize AI to create monthly, relevant social media captions for general mentorship/after-school program data sharing
• Utilize AI to create drafts of blog posts for general mentorship/after-school program data sharing
• Import & combine communications lists between three platforms: Constant Contact, Squarespace, and Google Sheets
• Organize & input Food Bank for the Heartland attendance on MyFoodProgram after each session
• Input volunteer check-in after each session
• Fold letters and stuff envelopes for fundraising campaign
• Coordinate & schedule session reminder emails and texts for families and volunteers
• Assist in session planning, including material creation, research, or etc.
• Coordinate literacy programming efforts: order books, prepare literacy activities, and facilitate a variety of literacy activities with students on a consistent, monthly basis

Optional Duties:

• Attend Academic Mentoring Program sessions on college campuses and assist Program Coordinators at sessions
• Attend weekly programming meetings to evaluate past sessions and plan for upcoming sessions

Skills and Qualifications:

• BU student in good standing.
• This is a Federal Work Study (FWS) student employee position that is open only to currently enrolled Bellevue University students who have Federal Work Study as part of their financial aid package. Students must have completed a FAFSA and accepted their FWS offer before they can apply for a FWS position.
• Experience in customer service, administrative support, or related field preferred.  
• Selected candidate must be detail-oriented with excellent problem-solving, communication, and interpersonal skills, along with a strong customer service orientation.  
• Proficiency in MS Word and MS Excel required, PowerPoint and/or Access preferred.  
• Dependability can be assessed through regular attendance and meeting established business schedule requirements.  
• This position requires the ability to maintain strict confidentiality in the handling of student files and information, as well as the ability to work independently with minimal supervision. 

About SAVE:

SAVE (Students, Activities, Values, Education) Program is a local nonprofit organization that connects underserved youth with opportunities and resources to be successful students and active individuals. SAVE partners with local colleges & universities, local school districts, and extracurricular vendors to facilitate programs for 3rd-12th grade students.

SAVE offers two primary programs: the Academic Mentoring Program (AMP) and the Follow Through Program (FTP).

• Academic Mentoring Program (AMP) is designed for elementary school students from nine partnered schools to travel to either Bellevue University, Creighton University, Metropolitan Community College, or University of Nebraska - Omaha sixteen times throughout the academic year for mentoring with college students, campus excursions, and future-readiness programming, as most of our SAVE students would be first-generation college students.
• Follow Through Program (FTP) is designed for past AMP students who have moved on to middle and high school. In this program, SAVE staff travels to students’ schools bi-weekly for mentoring, accountability and grade checks, personalized support, resource provision, and future-readiness programming.
• In addition to these two programs, any enrolled students are eligible for extracurricular and supply support. SAVE registers and pays for interested students to participate in extracurriculars around town, or provides necessary supplies for students to participate in extracurriculars in their schools.

NOTE:  The statements above are intended to describe the general nature and level of work involved for this job.  It is not an exhaustive list of all responsibilities, duties and skills required of this job.  This document does not create an employment contract, implied or otherwise, other than an “at will” relationship.

The Higher Education Opportunity Act requires institutions participating in federally funded financial aid programs to make information about the institution available to the public, current and prospective students, and current and prospective employees. The Bellevue University Consumer Information webpage, found at www.bellevue.edu/student-support/consumer-information/consumer-information, provides readily accessible information to help consumers make informed decisions about post-secondary education. Bellevue University’s Annual Security and Fire Safety Report (ASR), found at www.bellevue.edu/student-support/consumer-information/pdfs/annual-safety-report.pdf, provides information about campus crime statistics and institutional security policies and procedures as well as information about student housing fire statistics and fire safety policies. You can obtain a paper copy of these reports from the Bellevue Dean of Students office by calling 402-557-7028. In addition to this, Bellevue University is an Equal Opportunity Employer.