Scholarships & Grants Administrative Assistant (FWS)

Primary Function:  Under the direct supervision of the Director, Scholarships & Grants, the position is responsible for providing administrative assistance to the Scholarship and Grants Program Department.

Essential Functions:

Provides administrative assistance to include:

• Data entry in CommunityForce and Salesforce CRM.
• Retrieves data from Campus Solutions, Salesforce CRM, Regent, WebNow, etc. for entry or report development.
• Researches external scholarship opportunities.   Loads information into spreadsheets and Bellevue.edu website external scholarship links.  Keeps website and spreadsheet information up-to-date.
• Files, faxes, makes copies and scans department and/or student documents.
• Assists department in contacting students via phone and email for follow up on application and acceptances of scholarships.
• Types labels, letters, memorandums, forms, and reports.
• Retrieves, sorts, and distributes department mail. 
• Prepares quarterly Scholarship Reviewer materials through creative expression (i.e. creating holiday cards, Valentine’s Day cards, etc.)
• Puts up and takes down seasonal department decorations and/or creates decorations.

Provides support on department projects/initiatives:

• Prepares presentation and event packets as needed.
• Prepares letters and mailings for specific departmental projects.
• Assists in proofing projects/jobs.
• Assists with on campus events through planning and preparation as well as speaking to prospective students.
• Attends and assists at college fairs, table sets at community events, etc. as needed.

Marginal Duties and Responsibilities:

Qualifications/Skills:

• Awarded Financial Aid work-study dollars.
• High-school diploma required.  Some college preferred.
• Intermediate knowledge of Microsoft Office (Word, Outlook, PowerPoint, Excel).
• Must possess strong attention to detail, good organizational skills with the ability to ensure accurate work.
• Must have strong interpersonal, verbal and written communication skills. 
• Excellent customer service skills.
• Ability to set priorities and to meet deadlines.
• Proficiency in internet research.
• Ability to learn quickly.
• Must be able to maintain strict confidentiality regarding student information.
• Ability to work independently, but as part of team concept.
• Must be able to maintain regular and predictable attendance.
• Bilingual: Spanish-English highly desired, not required

Working Conditions:

• Works in a normal office environment. 
• Occasional standing, stooping, and lifting based on task assignment 

NOTE:  The statements above are intended to describe the general nature and level of work involved for this job.  It is not an exhaustive list of all responsibilities, duties and skills required of this job.  This document does not create an employment contract, implied or otherwise, other than an “at will” relationship.

The Higher Education Opportunity Act requires institutions participating in federally funded financial aid programs to make information about the institution available to the public, current and prospective students, and current and prospective employees. The Bellevue University Consumer Information webpage, found at www.bellevue.edu/student-support/consumer-information/consumer-information, provides readily accessible information to help consumers make informed decisions about post-secondary education. Bellevue University’s Annual Security and Fire Safety Report (ASR), found at www.bellevue.edu/student-support/consumer-information/pdfs/annual-safety-report.pdf, provides information about campus crime statistics and institutional security policies and procedures as well as information about student housing fire statistics and fire safety policies. You can obtain a paper copy of these reports from the Bellevue Dean of Students office by calling 402-557-7028. In addition to this, Bellevue University is an Equal Opportunity Employer.