What are the responsibilities and job description for the Administrative Assistant - Academic Affairs position at Bellin College?
Job Specifics
This position provides administrative support for the Academic Affairs Department.
Duties and Expectations
Responsibilities Include, But Are Not Limited To, The Following
Education/Licensures- Associate degree for Administrative Assistants or Office Management preferred.
Experience- Three to five years prior experience as an administrative support or one to two years' assistant experience with a two-year Associate Degree required. Extensive administrative/office experience in a higher education academic or health care setting preferred.
Knowledge- Demonstrates the ability to work independently and manage multiple tasks and priorities, often with numerous interruptions, while being attentive to detail, accuracy, and confidentiality. Self motivated with strong problem-solving skills and ability to be flexible in a changing environment. Proficient with Internet searching, scanning, database principles along with computer software expertise in the areas of word processing, design and utilization of spreadsheets, data management, presentations, and e-mail (MS Office preferred). Ability to generate professional appearing word processed documents.
Abilities and Characteristics
Excellent communication and interpersonal skills; excellent customer service and telephone skills; must relate well with faculty, students, staff, and general public. Excellent organization skills with strict attention to detail and follow through. Self-directed, discreet, willing and able to collaborate with others. Ability to work with material in a confidential manner. Enjoys the academic/college environment and able to interact positively with all College constituencies.
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- Location: 3201 Eaton Rd, Green Bay, WI 54311
- Hours: Full-Time Monday-Friday 8-4:30pm
- Occasional PM work.
This position provides administrative support for the Academic Affairs Department.
Duties and Expectations
Responsibilities Include, But Are Not Limited To, The Following
- Supports the work of the Academic Affairs programs.
- Manages communications for assigned Administrative Leaders (telephone, mail, e-mail, reports, and events).
- Facilitates meetings and appropriate committee activities including scheduling, arrangements, and minute recording.
- Generates and maintains the minutes and reports pertinent to academic committee, workgroup, and other forum proceedings.
- Plans and facilitates comprehensive file management and activities for assigned areas.
- Works collaboratively with other college personnel to support the department's day-to day operations.
- Assists in maintaining and updating College, departmental, and program data including the college website and other student portals.
- As applicable, prepares written documents and correspondence; composes, edits, and word processes; prepares presentations; and prepares spreadsheets and data files.
- Supports the preparation of departmental and programmatic annual budgets as assigned.
- Supports faculty recruitment, orientation, workload assignment, and evaluation processes.
- Supports the College's affiliations, memberships, and accreditation efforts including required materials, reports, meetings, and site visits.
- Coordinates appropriate travel arrangements as necessary.
- Facilitates departmental specific activities as assigned (e.g.: licensureIcertification processes, standardized exams, student communication).
- Supports the award and honor processes related to faculty and students.
- Supports appropriate committee activities.
- Assists with a variety of projects as delegated or as appropriate to the position.
- Participates in self-development activities appropriate to position.
- Participates in the College-wide efforts related to continuous quality improvement.
- Interacts and serves as a resource for administrators, faculty, staff, students and visitors and handles all matters in a positive, efficient manner with the expectation of high-quality customer service.
- Promotes effective and positive working relationships with internal and external customers.
- Maintains professional confidentiality.
- Serves as a member of college committees.
Education/Licensures- Associate degree for Administrative Assistants or Office Management preferred.
Experience- Three to five years prior experience as an administrative support or one to two years' assistant experience with a two-year Associate Degree required. Extensive administrative/office experience in a higher education academic or health care setting preferred.
Knowledge- Demonstrates the ability to work independently and manage multiple tasks and priorities, often with numerous interruptions, while being attentive to detail, accuracy, and confidentiality. Self motivated with strong problem-solving skills and ability to be flexible in a changing environment. Proficient with Internet searching, scanning, database principles along with computer software expertise in the areas of word processing, design and utilization of spreadsheets, data management, presentations, and e-mail (MS Office preferred). Ability to generate professional appearing word processed documents.
Abilities and Characteristics
Excellent communication and interpersonal skills; excellent customer service and telephone skills; must relate well with faculty, students, staff, and general public. Excellent organization skills with strict attention to detail and follow through. Self-directed, discreet, willing and able to collaborate with others. Ability to work with material in a confidential manner. Enjoys the academic/college environment and able to interact positively with all College constituencies.
Apply now