Demo

Program & Event Coordinator

Bellingham Regional Chamber of Commerce
Bellingham, WA Full Time
POSTED ON 1/16/2025
AVAILABLE BEFORE 2/9/2025

POSITION OVERVIEW                    

·      The Program & Events Coordinator oversees all Chamber events and program activities. Responsible for ensuring every event is of high quality. Every detail of every event is the responsibility of this individual. Also, as a member of our small office, you will also be called on to fill in other roles when necessary. The Program & Events Coordinator is responsible to ensure all events meet budgetary requirements, including sales of vendors and control of expenditures.

 

JOB RESPONSIBILITIES     

·      Plan and operate all existing Chamber fundraising, networking, and educational events.

·      Coordinate and support all Chamber events, including 4th of July, Chamber Golf Classic, Chamber Speaker Series, On Topic Events, Networking Breakfasts, Handshake and Happy Hours, Ribbon Cuttings, Open Houses, and any additional events by the Bellingham Regional Chamber

·      Compile Event Records for future planning, promotion, and posterity.

·      Prepare an annual event analysis with a focus on participation, relevance, profitability, community benefit and membership benefit when requested.

·      Solicit vendors for chamber events when applicable.

·      Ensure necessary income generation from yearly events through preliminary event budgets and managing of event spending.

·      Serve as the lead staff person on all Chamber events and activities. 

·      Ensure that each event comes off in a manner that maintains a positive public image.

·      Volunteer and Intern procurement and management for each Chamber event. Provide an end of the year volunteer hours report for financial records and potential grant applications. 

·      Manage each committee that you are assigned to be organized, prepared, following a timeline, and ready to meet the challenges which any event might provide.

·      Coordinate all Chamber events in such a way that they are not rushed or require excess expense due to inadequate planning.

·      Event site selection, scheduling, transportation and parking coordination, arranging for entertainment and/or featured speakers, event security, catering, emergency plans, event venue décor aligned with chamber event brand

·      Acquiring necessary permits and licenses; including but not limited to Special Events Permits, WA State Liquor Licenses, Whatcom County Health Department Food Event Licenses, etc.

·      Request Certificate of Coverage from Insurance Company when applicable.

·      Solicit donations for raffle items, volunteer food and drinks, competitor refreshments, etc.

·      Manage event registration. Increase event participation with a focus on making user-friendly processes for attendees, guests, participating teams, etc.

·      Perform other job duties as assigned by the President/CEO of the organization.

·      Actively work with all staff members to generate media coverage of all appropriate chamber activities.

·      Write and edit content for the organization’s print publications, email newsletters, and web site as needed

·      Assist in maintaining chamber web presence and social media accounts.

 

   

ACCOUNTABILITIES AND PERFORMANCE MEASURES

·      In conjunction with the President/CEO, assist in the development and implementation of the annual program of work for all events.

·      Assist in the development of an annual budget for support of all events to meet stated goals, including attendance, sponsorship fulfillment, financial benefit, etc.

·      Ensure that each event is profitable, considering both hard costs and staff time, by preparing a budget for each event and monitoring the financial aspects of the event throughout. 

·      Assist in the development of an annual budget for support of all events to meet stated goals, including attendance, sponsorship fulfillment, financial benefits, etc. Ensure that each Chamber event is executed within budget. Prepare a budget vs. actual report for each event after completion Annual Event budgets are to be presented to President/CEO by late October. 

·      Research alternative sources of funding Chamber community events and programs, including potential grants.

·      Ability to negotiate contracts, trade and rental agreements with Chamber partners and vendors.

 

ORGANIZATIONAL ALIGNMENT            

·      Reports to the President & CEO

·      Enlists the support from other departments as needed

·      Works with partner businesses to ensure event coordination

·      The position has no direct paid staff reports. On occasion this position may oversee interns and/or volunteers.

 

QUALIFICATIONS   

·      Ability to organize, plan and prioritize workload involving multiple projects at one time.

·      College degree helpful but not required, preferably in business or public relations or 3 – 5 years’ experience in the field.

·      Must have proven, effective skills and experience in social media to help promote the Chamber and events.

·      Possess a Chamber personality. Ability to provide excellent customer service and be a team player.

·      Must be a hard worker and self-motivated ability to work independently.

·      Strong interpersonal skills to effectively cultivate relationships with prospects, members, volunteers, and community stakeholders. Ability to communicate effectively to diverse audiences

·      Must be a team player that works well in fast-paced, changing environment

·      Experience in project management or event coordination including budget and development. 

·      Strong verbal and written communication skills.

·      Proficient at MS Office (Word, Excel, Publisher), website interface, and Canva. 

·      Experience coordinating large events preferred.

·      Institute for Organizational Management or Chamber Academy desired.

·      Previous Chamber experience and familiarity with marketing a business organization preferred.

 

   

ENVIRONMENTAL JOB REQUIREMENTS AND WORKING CONDITIONS

·      This position requires travel in Whatcom County

·      Must have a valid Driver’s License, reliable car, and be insured

·      While performing this job you will be required to sit at a desk, for long periods of time

·      Also standing, walking, lifting up to 50 lbs. and being in all types of weather conditions

·      Occasional work on evenings, weekends and holidays

·      Minimum average time commitment will exceed 40 hours per week in order to fulfill the duties required of this non-exempt position.

If your compensation planning software is too rigid to deploy winning incentive strategies, it’s time to find an adaptable solution. Compensation Planning
Enhance your organization's compensation strategy with salary data sets that HR and team managers can use to pay your staff right. Surveys & Data Sets

What is the career path for a Program & Event Coordinator?

Sign up to receive alerts about other jobs on the Program & Event Coordinator career path by checking the boxes next to the positions that interest you.
Income Estimation: 
$39,669 - $54,164
Income Estimation: 
$109,462 - $141,380
Income Estimation: 
$87,252 - $113,349
Income Estimation: 
$49,875 - $73,359
Income Estimation: 
$69,165 - $88,671
Income Estimation: 
$85,969 - $108,091
Income Estimation: 
$87,252 - $113,349
Income Estimation: 
$49,875 - $73,359
Income Estimation: 
$109,462 - $141,380
Income Estimation: 
$142,611 - $190,137
Income Estimation: 
$193,656 - $265,373
Income Estimation: 
$59,937 - $74,127
Income Estimation: 
$69,165 - $88,671
Income Estimation: 
$87,252 - $113,349
Income Estimation: 
$49,875 - $73,359
Income Estimation: 
$85,969 - $108,091
Income Estimation: 
$110,723 - $139,944
Income Estimation: 
$87,252 - $113,349
Income Estimation: 
$49,875 - $73,359
View Core, Job Family, and Industry Job Skills and Competency Data for more than 15,000 Job Titles Skills Library

Not the job you're looking for? Here are some other Program & Event Coordinator jobs in the Bellingham, WA area that may be a better fit.

Event Coordinator Remote

FeyerAssociates INC, Bellingham, WA

Communication and Event Coordinator

4000 ARCHDIOCESE OF SEATTLE PAYROLL SVC, Anacortes, WA

AI Assistant is available now!

Feel free to start your new journey!