What are the responsibilities and job description for the Human Resources and Accounts Payable Manager position at Bellingrath Gardens and Home?
Salaried, health/dental/life insurance group plans, paid short-term and long-term disability, 401(k) retirement plan, paid vacation, paid sick leave, paid holidays.
Position Summary
The Human Resources and Payroll Manager / Accounts Payable Manager is a critical administrative position that works in two distinct areas. Human Resources duties include hiring/recruiting and onboarding of new employees, guidance on disciplinary matters to managers, and adherence to all employment laws, both state and federal. Accounts payable duties include biweekly payroll submittals, receiving and handling of all incoming invoices, including credit cards, drafting and mailing of all payments (mostly done via checks), and managing all payment/vendor accounts for accuracy and up-to-date contact information. Professional skills and demeanor are requisites with this position, and only experienced applicants should apply.
Primary duties of this position include:
Receive all invoices, electronic and via postage, and process in a timely manner
Maintain accurate account relations with all vendors, and manage accounts for accuracy
Draft payments for all invoices per due dates, avoiding late payments and/or fees
Organize files according to accepted best practices and ease-of-access
Maintain all pay accounts information strictly in confidence
Work with Controller on a regular basis on Accounts Payable and Payroll matters
Keep payroll software platform (Paylocity) up-to-date on all employee data, including benefits administration
Ensure accurate recording of all data into pertinent software – QuickBooks, Excel, Paylocity
Work with managers to effectively recruit applicants for vacant or new positions, both full time and part time
Handle all hiring and onboarding documentation and processes for new employees
Advise managers on appropriate actions relating to disciplinary action, promotion, pay rates, and HR rules and regulations
Manage all personnel files according to HR laws, and keep such files safe and secure
Maintain professional knowledge of ongoing changes to state and federal HR, labor, and payroll law
Maintain a comprehensive understanding of Bellingrath Gardens and Home Employee Handbooks
Actively work to disengage rumor-making and promulgation on the BGH Campus. Promote staff camaraderie and trust, while ensuring employee understanding of job expectations
Identify staff training needs and opportunities, including professional development in the areas of expertise, but also management training, safety training, etc.
Schedule and participate in weekly meetings as needed
Qualifications and Requirements
Minimum five (5) years of experience in a similar position
Extensive knowledge of HR, labor, and payroll rules and regulations, professional responsibilities, and expected behavior
Extensive software experience with Excel
Working knowledge of QuickBooks
Understanding the fiduciary responsibilities of an AP professional
Ability to learn new software platforms, such as our Paylocity payroll/benefits portal
Outstanding organizational skills
Not prone to typographical errors
Ability to work effectively and cohesively with other employees while not engaging in gossip or rumor-mongering
Superb interpersonal communications skills
Sound writing and speaking abilities
Bearing an attitude toward problem-solving and detection of errors/issues and their full resolution
Job Type: Full-time
Pay: $60,000.00 - $65,000.00 per year
Benefits:
- AD&D insurance
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Retirement plan
- Vision insurance
Schedule:
- 8 hour shift
- Weekends as needed
Work Location: In person
Salary : $60,000 - $65,000
