Executive Assistant - Office of CFO

Description

Seattle, WA • Facilities Management
Full-time, Non-Exempt, Hybrid - 3 days onsite
Compensation: $32.12 - $48.17 per hour, DOE

Who We Are: 

Established in 1980 with a vision to create urban housing opportunities, Bellwether Housing has been a trailblazer in transforming lives. By breaking down housing barriers, we've empowered individuals and families, especially those from marginalized communities. As we continue to make a lasting impact, we're embarking on an ambitious mission to build and acquire 2,500 homes by 2025. This is your opportunity to be part of our dynamic team and help shape the future of affordable housing! 

Work Schedule: 8:00am - 5:00pm (slight flexibility on starting & ending), Monday-Friday - Hybrid, onsite 3 days/week

Your Impact:

• Provide administrative and programmatic support to the CFO, the Finance team, and the Asset Management team.
• Proactively manage an extremely active calendar to ensure CFO priorities are met and those who need it have access to the CFO’s time and attention.
• Oversee planning and logistics for the Finance and Audit Committee of the Board of Directors, including acting as liaison to coordinate materials collection and distribution, preparing agendas, securing room reservations, overseeing setup/cleanup, and managing food orders.
• Establish, develop, and maintain accurate Committee records (minutes, resolutions, and other key documents).
• Organize travel and conference plans and schedules.
• Work with the CFO and their direct reports to develop and schedule collaborative meetings for several recurring processes including the annual operating budget process, capital budget process, quarterly status meetings, quarterly financial results reviews, regular staff meetings, and other cross-organizational collaborative meetings.
• Manage birthday and work anniversary recognition program for Finance team members and Asset Management team members, including collecting well wishes on cards and procuring recognition gifts.
• Track expenditures, collect receipts, and submit expense reports for the CFO.
• Serve as the CFO’s primary point of contact for internal and external stakeholders, including outside vendors (auditors, bankers, lenders, investors, and other key stakeholders). Coordinate meetings and follow-up actions when necessary.
• Communicate key team initiatives and decisions to all employees.
• Coordinate venue, agendas, outside participants, and other elements of team meetings.
• Act as a barometer within the organization, having a sense of issues taking place in the environment and keeping the CFO informed.
• Coordinate with the CEO’s Executive Assistant for Committee items that require attention of the Board of Directors (policy changes, resolutions, etc.).
• Understand and manage Committee compliance with various governance rules and regulations, including organizational articles and bylaws.
• Act as backup to the CEO’s Executive Assistant for board and committee support during scheduled absences (reciprocal).
• Embody Bellwether's values of respect, integrity, community, and excellence in your work.
• Contribute and participate as a member of the Bellwether team to troubleshoot problems as they arise, suggesting/initiating procedural changes as needed.
• Work together with all Bellwether coworkers to learn effectively from and with each other, and to incorporate lessons learned.
• Undertake other duties as assigned.

Requirements

Who You Are:

• Minimum of 2 years experience providing administrative and programmatic support to executive-level leadership.
• Commitment to Bellwether’s mission and to principles of diversity, equity, and inclusion.
• High level of integrity, discretion, and professionalism.
• Scrupulous about details in all matters of planning and communication.
• Very strong interpersonal skills, and ability to build relationships and diverse individuals, including all levels of staff, board members, and external partners and donors.
• Proactive thinker who actively seeks and proposes solutions; strong decision-making capability.
• Highly resourceful team player and ability to work independently.
• Exceptional customer service ability, including problem-solving skills, and the ability to respond quickly and tactfully to customer requests.
• Ability to exercise discretion and maintain confidentiality at all times.
• Licensed notary in Washington state OR willingness to obtain this within 60 days of employment.
• Bachelor’s degree or equivalent education/experience.

What We Offer: Bellwether Housing is your platform for growth, empowerment, and purpose. When you join our team, you will receive: 

• Competitive compensation ranging from  $32.12 - $48.17 per hour depending on experience 
• Medical, dental, and vision insurance  
• A 403(b)-retirement plan with an employer match, guiding you towards a prosperous future 
• Fuel for your personal and professional development with $1,500 in employer-paid continuing education per year 
• An ORCA Transit Pass to navigate the city with ease 
• 27 paid days off in your first year and 8 paid office closure days 
• The chance to be part of a transformative mission, leaving a mark on the lives of those we serve in our communities 

At Bellwether Housing, you will elevate your career in a role that's as rewarding as it is impactful, where you’ll be part of a movement that is helping shape the future of affordable housing in Seattle and where diversity, equity, and inclusion are the pillars of our success.  

Note: This role requires successful completion of a background check in accordance with Seattle’s Fair Chance Employment Ordinance. 

Bellwether Housing is an equal opportunity employer. We will not discriminate based on race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. We support the Americans with Disabilities Act (ADA) to reasonably accommodate all qualified applicants [and employees] by providing reasonable accommodations to people with disabilities. To request Reasonable Accommodation for the application or interview process please contact recruiting@bellwetherhousing.org. Bellwether Housing is dedicated to building a diverse, equitable, and inclusive workplace. We value having employees whose skills, experiences, and backgrounds reflect the populations we serve. We are committed to being an anti-racist organization, while acknowledging we have a long way to go. You can learn more about our DEI work on our website.  

Any candidate, whether internal or external, that is selected for this position will be subject to a 90-day probationary period. 

Salary : $32 - $48