Property Manager

Job description

PROPERTY MANAGER

SAVANNAHPARK OF CONCORDIA

Maintains and coordinates the management of an apartment communities for the owners as directed by the Resident Manager by performing the essential duties and responsibilities as outlined in the full job description.

SavannahPark of Concordia is an existing 24-unit senior living community. This is an USDA/RD funded property.

The ideal candidate will have assistant or property management experience with rural development properties and those undergoing rehab. Candidates with office management experience will be considered for the top salary range for this part-time (16 hours flexible) position. Salary depends upon experience. Additionally, Property Managers are eligible for an incentive package when meeting eligibility criteria relating to maintaining budget, occupancy levels and rent collection, as well as maintaining compliance with city ordinances, funding sources and property guidelines once the 90 day probationary period has been completed.

Essential Duties and Responsibilities

• Screen all applicants per Tenant Selection Criteria, prior to occupancy approval.
• Complete all Rural Development, HUD, Tax Credit and Belmont Management Company, Inc. (Belmont), required paperwork for tenant files.
• Transmit all tenant paperwork as required to Belmont’s Corporate Office per pre-determined schedules.
• Collect security deposits and rent and transmit to Corporate and/or to financial institution as designated and is appropriate per pre-determined schedules.
• Verify with utility companies, utilities set up in tenant’s name prior to issuing tenant a key for move-in.
• Enforce all rural development, community rules and regulations strictly and fairly keeping a written record of complains, corrective interviews, issuance of warnings, and file in appropriate tenant files and with corporate as designated.
• Serves “Notice to Quit” to resident in person and by certified mail, ensures eviction takes place and notifies Regional Manager of any issues during the process.
• Identify and assess maintenance issues, completing appropriate work orders for repair, and making appropriate minor repairs if and when maintenance technician is not available; see full job description for list of minor repairs a manager can make. Contact Belmont Maintenance Technician and/or approved contractor as appropriate. Keep log of all work orders and log of unit maintenance file, and status of each work order through completion.
• Complete walk-through procedure with resident prior to move-in, documenting any pre-existing flaws in the apartment. Show each resident the location of water shutoff and circuit breakers. Explain fire sprinkler system, smoke alarm and emergency system as applicable.
• Complete the walk-through procedure with resident at the time of move-out, documenting any damages, items that will need to be cleaned, noting costs of cleaning, damages, additional charges, etc., and deduct cost from the Security Deposit. Complete all move-out documentation and forms to request Security Deposit Fund according to company policy.
• Accompany exterminating technician in units for mandatory cleaning inspection and complete appropriate forms and notices required per company policy and for tenant notification purposes.
• Perform marketing and community contacts on a monthly basis per the community Affirmative Fair Housing Marketing Plan. Maintain appropriate documentation of all contacts required per company policy.
• Maintain required level of occupancy, rent collection and expenses as budgeted per community. Review the current monthly financial statements with District Manager, Vice President of Operations or designated representative.
• Maintain property cleanliness keeping parking lot, breezeways, and grounds free of trash and debris, assist in watering of landscaping in lawns, if required.
• Supervise maintenance of grounds to include but limited to: mowing, edging, fertilization, removal of ice and snow, as required per company policy.
• Supervise the locking and unlocking of the community room and laundry rooms, if applicable.
• Manage appropriate social media and community outreach efforts. Developing event fliers, ads, and other marketing materials in coordination with and/or with approval of the Marketing Director.
• Conduct and/or supervise clean up of community room after use as assigned.
• Assist with, organize and conduct, and/or supervise community activities and crafts.
• Approve, code, and process community invoices, and provide appropriate paperwork and / or notifications to upper-level management per Belmont policy.
• Assist with, obtain and negotiate, as requested vendor bids and contracts.
• Attend required training as requested.

Physical Demands

The physical demands described herein are representative of those that must be met by an employee to successfully perform the essential functions of the Assistant Manager’s job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to stand, walk, sit, and talk or hear. The employee is occasionally, required to use hands to finger, handle, or fee; reach with hands or arms, and smell. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, distance vision, and color vision.

Job Type: Part-time

Expected hours: 16 per week

Benefits:

• Paid time off

Schedule:

• Day shift
• Monday to Friday
• On call

Application Question(s):

• What types of properties have you managed in the past? (Low-Income Housing Tax Credit, Rural Development, etc.) Please list all and the number of years of service for each.
• Are you willing to drive to the property, if and when necessary, after regular business hours, in the event of an emergency as identified and deemed appropriate protocol per company guidelines?
• What would your last employer say about your ability to work independently exhibiting time-management skills and integrity

Education:

• Bachelor's (Preferred)

Experience:

• Customer service: 3 years (Preferred)
• Property management: 3 years (Preferred)
• Budgeting: 3 years (Preferred)
• Supervising: 3 years (Preferred)
• Office management: 3 years (Preferred)

License/Certification:

• Driver's License (Required)
• Certified Apartment Manager (Preferred)

Ability to Relocate:

• Concordia, KS 66901: Relocate before starting work (Required)

Work Location: In person