What are the responsibilities and job description for the Event Assistant position at BeloForm Craft?
Job Description
Job Description
Description
Job Title : Event Assistant
Job Summary : We are seeking an organized, proactive, and enthusiastic Event Assistant to support our events team in planning and executing memorable events. The Event Assistant will play a key role in handling logistics, coordinating with vendors, supporting on-site activities, and ensuring smooth operations. This position requires strong communication skills, a passion for event planning, and an ability to multitask in a fast-paced environment.
Key Responsibilities
Event Planning Support :
Assist in the planning and execution of events, including conferences, trade shows, corporate functions, and social gatherings.
Coordinate with vendors, suppliers, and venue managers to secure services, equipment, and space.
Prepare event materials, including name badges, event programs, signage, and other promotional items.
Logistics Management :
Organize and oversee event logistics, such as venue setup, seating arrangements, registration areas, and audiovisual equipment.
Track and manage event inventory, including promotional materials, giveaways, and event décor.
Assist with guest accommodations, transportation, and other logistical needs.
On-Site Event Coordination :
Act as a point of contact for attendees, speakers, and vendors on-site.
Provide administrative support during events, including handling registration, managing schedules, and troubleshooting issues.
Ensure all event areas are clean, organized, and ready for attendees.
Administrative Support :
Maintain accurate event records and databases, including contracts, invoices, and contact lists.
Assist in managing event budgets and processing invoices as required.
Provide general administrative support to the event planning team.
Skills, Knowledge and Expertise
High school diploma required; college degree in hospitality, event management, marketing, or a related field is preferred.
Strong organizational and time-management abilities.
Excellent verbal and written communication skills.
Ability to work in a fast-paced environment and manage multiple tasks simultaneously.
Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and event management software is a plus.
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