Account Specialist

Accounts Specialist

    Organization: Belongó

• Department: Administration

• Reports to: Director of Operations and Administration

• Location: 215 East 99th street, New York, NY 10029 

• Job Type: Full-Time 

• Salary Range: $50k – 60k Annually 

About Belongó

Belongó is dedicated to performing, educating about, and preserving the music of all of the Americas, emanating from African and indigenous roots, through the entry point of jazz. Belongó embraces its mission with a commitment to social justice, equity, inclusion, and the equality of all cultures worldwide. Belongó's mission is reflected by its core values of cultural inclusiveness, ground-breaking creativity, social consciousness, excellence, and responsible stewardship, and purposeful engagement.

Position Overview

This is a combined accounts payable and accounts receivable position, including but not limited to: invoicing, incoming and outgoing payments and collections, cash management, payer and payee correspondence, analyzing invoices, resolving discrepancies, and ensuring accurate and detailed record-keeping.

DUTIES AND RESPONSIBILITIES:

• Maintain historical records of all invoices, reports, receipts, and cheques by saving documents in company digital systems, including Google Drive and Dext.

• Implement, and monitor systems for general accounting.

• Work with Bookkeeper to prepare 1099s.

• Coordinate annual audits with Bookkeeper and Accountants for non-profit compliance.

• Manage all correspondence with vendors regarding outgoing payments, earned income revenue collection and required documentation.

• Assist with monthly closings and bank statement reconciliation.

• Assist with related special projects as required.

• Assist in maintaining true cost accrual accounting.

• Perform general clerical duties and other duties assigned to you by your supervisor.

Accounts Payable:

• Manage all payment systems and maintain accounts payable files and records.

• Interface with appropriate departments to secure proper payment approvals and all documentation (including receipts).

• Process and verify invoices, verify 1099 eligibility, resolve discrepancies and complete payments to vendors via ACH, check or other approved methods, in a timely manner.

• Track and manage recurring and future payments on an accrual basis. 

• Manage and track all cash transactions and petty cash disbursements.

• Reconcile payment tracking with Bookkeeper reports. Distribute to departments and eliminate discrepancies.

• Review and reconcile credit card accounts on a monthly basis with department heads.

Accounts Receivable:

• Ensure the timely collection of payments.

• Gather, monitor and verify invoices and other money collection processes.

• Ensure complete and audit ready documentation for donations, in-kind contributions, and earned income.

• Track restricted institutional income to aid in grant reporting.

• Support other team members, inventory management, and cost accounting.

• Maintain up-to-date billing system.

• Research and resolve income payment discrepancies.

SUPERVISORY RESPONSIBILITIES:

• This job has no supervisory responsibilities.

QUALIFICATIONS:

• Bachelor’s Degree (BA) in Accounting, Finance or Business Administration preferred, or two years of related experience and/or training, or equivalent combination of education and experience.

• Advanced competency in accounting and business management software.

• Computer skills required: QuickBooks Online; Google Suite (sheets, forms, drive etc…); Microsoft Office Suite (Excel and Word). Preferred: Slack, Salesforce, and Dext.

• Experience in accounts receivable and accounts payable.

• Knowledge of bookkeeping and accounting principles, practices, standards, laws and regulations.

• Demonstrated ability to calculate figures and amounts such as discounts, interest, commissions, and percentages. Extensive experience in account reconciliation.

• Acute attention to detail and good judgement to make timely and sound decisions.

• Experience in driving process improvement.

• Excellent written and verbal communication skills (correspondence and reporting) and ability to work with all levels of management.

• Strong organizational, problem-solving, and analytical skills; able to manage priorities and workflow.

• Versatility, flexibility, and a willingness to work within constantly changing priorities with enthusiasm.

Why Join Us?

• Impactful Work: Be a key part of an organization dedicated to preserving and promoting cultural heritage while fostering social justice.

• Collaborative Culture: Work alongside passionate individuals committed to creativity, inclusivity, and excellence.

• Professional Growth: Gain valuable experience in a dynamic and mission-driven environment.

How to Apply:

To apply, please send your resume to Stefan Andemicael, SAndemicael@belongo.org

with the subject line: Accounts Specialist

Applications will be reviewed on a rolling basis, so we encourage you to apply early.