Accounting Manager

SUMMARY:

The Accounting Manager is responsible for the integrity of financial data and associated reporting. This individual will ensure accurate and timely reporting, maintenance of accounting records, efficient processing, and be a steward of established financial controls.

Assignments may involve work of a confidential nature, necessitating exposure to sensitive information and contacts requiring considerable discretion, judgment, tact, and diplomacy, as well as a practical knowledge of company policies, practices, and procedures. Organizational skills and the ability to prioritize are imperative.

PROFESSIONAL RESPONSIBILITIES:

Perform and manage the daily operations of accounting related to winery. Among the responsibilities are the following (other duties may be assigned):

1. Manage day-to-day accounting operations.
2. Manage general ledger accounting including A/P, A/R, Payroll, Inventory, Inter-entity, and Cash Accounts.
3. Ensure all internal accounting processes are timely and accurately completed –alignment to budget classifications, departmental classes, and capitalization policies is critical.

• Provide guidance when required to Accounts Payable & Compliance Specialist.

1. Assist with annual budgeting process.

• Enter and maintain budget information within accounting system.

1. Compile, review, and process payroll biweekly within ADP, post payroll to general ledger, disburse paychecks, maintain payroll records, administrate retirement program, and other employee benefits.
2. Generate reports for management, staff, and other constituent use.
3. Prepare weekly debt summary for cash management purposes.
4. Sales Administration:

• Prepare weekly “Flash” Sales and Monthly Sales reports for distribution to management and operations.
• Generate invoices and book sales for wholesale (NIO) and direct-to-consumer (DTC)
• Prepare monthly customer statements and distribute
• Follow-up with customers on past due balances.
• Enter orders for fulfillment by 3PL company

1. Harvest Responsibilities:

• Initiate and track annual Pesticide Use Reports;
• Create and maintain purchase and sales spreadsheet;
• Process weight tag information and assessment fees;
• Invoice/track grape sales; and
• Grape Crush Report data entry.

1. Create, distribute, and book employee credit card allocations.
2. Conduct periodic reviews of financial procedures and make progressive recommendations for changes and/or improvements.
3. Support tax-return preparation for winery, farming, and related operating entities. Assist Accounts Payable and Compliance Specialist with sales and excise tax reporting and payments.
4. Prepare schedules and provide records to CPA firm. Post adjusting entries and closing books at year-end.
5. Maintain required records, reports, and files in an organized manner.
6. Assist with other special projects as assigned.

JOB REQUIREMENTS & QUALIFICATIONS:

1. Bachelor’s Degree in Accounting and 5 years of experience working in Accounting, public and/or private. Significant experience in lieu of degree will be considered.
2. CPA license appreciated, though not required. Helps with tracking to develop into Controller role.
3. Wine industry and/or FMCG experience preferred.
4. While currently on QuickBooks Enterprise, familiarity with MS Dynamics NAV or MS D365 is a plus.
5. Solid analytical and advanced Excel skills preferred.
6. Strong desire to set standards and improve upon and support best practices in all facets of the business.
7. Strong communication skills with the ability to clearly convey important information to executive team and owner.
8. Ability to balance multiple demands, prioritize tasks, and retain clear focus.
9. Results orientated team player that maintains a positive, supportive, cooperative, proactive, and can-do attitude towards work and co-workers.