Records Clerk

POSITION SUMMARY: Responsible for organization of client files and physical condition of onsite/offsite storage space/facilities.

REPORTING RELATIONSHIPS: This position reports to the Firm’s Records Manager.

DUTIES and RESPONSIBILITIES:

· Handles and processes client files in accordance with established Firm policies and procedures.

· Researches location of client files; creates additional folders and labels as needed or requested.

· Finds and corrects errors on existing files and makes appropriate changes on physical file in Firm’s Records Management system (FileTrail).

· Retrieves and delivers files and boxes as needed.

· Assists department personnel in locating misplaced files.

· Attends and participates in Records Management opportunities.

· Interacts competently and courteously with department personnel, attorneys, legal administrative assistants and other support staff.

· Ability to efficiently organize storage spaces including moving and assembling shelving units for those spaces

· Other related tasks and duties as assigned by Records Manager.

KNOWLEDGE, SKILLS and ABILITIES REQUIREMENTS:

· High School diploma or GED.

· Prior law firm experience helpful.

· Ability to regularly move boxes weighing up to 50 pounds to and from storage as required.

· Excellent organizational skills and attention to detail.

· Familiarity with Word, Outlook, Excel and iManage.

· Prior experience utilizing a Records Management software such as FileTrail preferred.

· Accuracy in grammar, spelling, punctuation and legible handwriting.

· Effective oral communication skills including the ability to interact effectively with Firm personnel at all levels, using a high degree of professionalism.

· Ability to work independently and to manage multiple priorities.

· Ability to sit, crouch, kneel, stand, walk, push, pull and lift for long periods of time daily.

· Operate computer, telephone, scanner, copier, voicemail and other office equipment.

· Ability to convey detailed information in a clear, concise manner.

· Must demonstrate problem solving skills.

· Previous inventory management experience helpful.

· Must have valid driver’s license, reliable vehicle and good driving record.

· Must pass background check.

· Frequent overnight travel required.

FLSA STATUS: Non-Exempt

The above is intended to describe the general content and requirements for the performance of this position. It is not to be construed as an exhaustive statement of function, responsibilities or requirements.

Job Type: Full-time

Pay: $32,664.00 - $48,995.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday

Application Question(s):

• Do you have access to a reliable vehicle for commuting or work purposes?
• Are you able to lift boxes weighing up to 50 pounds?

Education:

• High school or equivalent (Required)

Experience:

• managing inventory: 3 years (Preferred)

Willingness to travel:

• 50% (Required)

Work Location: In person

Salary : $32,664 - $48,995