Executive Administrator

Job Description

We are seeking a highly organized, detail-oriented, and proactive Executive Administrator to provide exceptional support to the CEO and Director of HR.  This dynamic role blends traditional executive administrative responsibilities with HR-related tasks, playing a pivotal role in the smooth functioning of the organization.  The ideal candidate thrives in a fast-paced, startup-like environment, demonstrates enthusiasm for taking on new challenges, and excels at juggling multiple priorities while maintaining a high level of professionalism.

Key Responsibilities :

Executive Support (CEO) :

Manage the CEO’s calendar with precision, prioritizing and scheduling meetings, appointments, and events to maximize productivity.

Prepare detailed agendas, compile background materials, and ensure the CEO is well prepared for all meetings and presentations.

Act as a trusted liaison, managing correspondence, filtering communications and handling sensitive information.

Oversee travel arrangements, including booking flights, accommodations, transportation, and creating detailed itineraries.

Track, manage, and reconcile expense reports for the CEO ensuring accuracy and timely submission.

Coordinate and execute special projects, conducting research, preparing reports and presenting findings to support strategic initiatives.

Assist in managing board meetings, including preparing materials, and tracking follow-up items.

Support the CEO in driving company-wide initiatives, including organizing all-hands meetings, leadership-off sites, and cultural events.

Administrative Support (HR) :

Partner with the Director of HR to facilitate recruitment efforts, including sourcing candidates, managing job postings, and coordinating interviews.

Assist in onboarding new hires, ensuring seamless integration into the organization, including ordering equipment, scheduling orientations, and preparing paperwork.

Support offboarding processes, including scheduling exit interviews, collecting assets, and ensuring accurate record updates.

Help maintain and update employee records and HR systems with a focus on confidentiality and accuracy.

Coordinate employee training, performance review processes, and HR-related meetings.

Organize and assist in executing company events such as team building activities, training sessions, and celebrations.

General Administrative Tasks :

Serve as the primary point of contact for the CEO, ensuring timely and professional responses to internal and external inquiries.

Manage office supplies and coordinate with vendors to ensure office operations run smoothly.

Prepare and distribute internal communications and announcements as needed.

Organize meeting spaces, ensuring all required materials and technology are ready and operational.

Qualifications

Education : Bachelor’s Degree in Business Administration, Human Resources, or a related field.

Experience :

3 years of experience in an executive administrative or HR support role.

Proven experience in supporting multiple leaders or executives simultaneously.

Proficiency in Microsoft Office Suite (Work, Excel, PowerPoint) and ATS platforms.

Exceptional written and verbal communication skills, with the ability to craft clear and concise correspondence and reports.

Strong organizational and multitasking abilities, with a keen attention to detail and deadlines.

Ability to handle sensitive and confidential information with the utmost discretion and professionalism.

Preferred Qualifications :

Experience supporting executives in a fast-paced, startup-like environment.

Project management skills and event coordination experience.

Additional Information

Benchmark Tool & Supply, Inc. is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, ethnicity, disability, religion, national origin, gender, gender identity, gender expression, marital status, sexual orientation, age, protected veteran status, or any other characteristic prohibited by law.

We offer competitive compensation based on experience. This is a full-time position with benefits including :

100% employer-paid medical insurance, Short Term Disability, and Life Insurance up to $25,000.00, for employees.

401(k) match to help you plan for a secure financial future.

Paid time off and paid holidays.

Opportunities for professional growth and development within the organization.

Benchmark Tool & Supply offers competitive compensation packages including 100% paid medical benefits, Life and Short-Term Disability insurances for our employees, matching retirement plan, paid time off, and opportunities for professional development.   Come work with us!

Salary : $25,000