1.0 FTE Director of District Activities and Athletics - Regular

Bend-La Pine Schools is committed to the principle of equity. Equity supersedes the notion of equality, where all are treated the same. Pursuing equity requires the removal of barriers and the promotion of inclusive practices so that all students fully benefit. The principle of equity will inform all BLS policies, regulations, programs, operations, practices, and resource allocations.

Studies have shown that some individuals (women and people of color, for example) are less likely to apply for jobs unless they believe they meet every single qualification in a job description. Our goal is to find the best candidate for the position, and we acknowledge that that candidate may be an individual from a less traditional background. We encourage you to apply, even if you don't believe you meet every one of our qualifications described. If you are unsure whether you meet the qualifications of a position, or how this would be determined, please feel free to contact Human Resources to discuss your application.

POSITION DEFINITION

Position Title: District Athletic and Activities Director
Department: Teaching and Learning
Reports To: Executive Director of High School Programs

JOB DEFINITION:

The District Athletic and Activities Director provides administrative leadership, oversight, and direction for all athletic and co-curricular programs across Bend-La Pine Schools. The Director ensures compliance with federal, state, and district regulations, including OSAA guidelines, Title IX requirements, and district equity initiatives. This role requires collaboration with students, staff, parents, and community members to create inclusive programs that promote academic excellence, leadership, and student engagement.

The District Athletic and Activities Director operates with autonomy in alignment with all applicable laws, regulations, and district policies. Independent judgment and decision-making are required in matters not having established rules, regulations, or policies.

ESSENTIAL JOB FUNCTIONS

• Provide administrative oversight and leadership for district-wide athletic and activities programs, ensuring alignment with the district’s mission and equity goals.
• Coordinate scheduling of all athletic contests and ensures timely rescheduling of delayed or canceled events.
• Supervise and evaluate site-based Athletic Directors and Activities Directors in collaboration with building administrators.
• Ensure compliance with OSAA rules, Title IX regulations, and district policies, including health and safety requirements for all athletic teams.
• Collaborate with district leadership to establish and implement a strategic vision for athletic and co-curricular programs.
• Serve as the primary liaison between the district and OSAA, community partners, and other school districts.
• Manage the district athletic budget, including oversight of fundraising activities, purchasing, and inventory control for all athletic equipment.
• Support the Middle School Athletic Director(s)
• Collaborate with the Maintenance Department to support the upkeep and safety of athletic facilities and fields.
• Develop and enforce rules, regulations, and eligibility requirements for athletic participation.
• Provide guidance and support to advisors of student clubs and organizations, ensuring compliance with district policies and state laws.
• Promote community engagement through the organization of district-wide events and partnerships with local organizations.
• Facilitate training and professional development for coaches and advisors, including onboarding for new staff.
• Investigate and address personnel complaints related to athletics and activities programs, ensuring timely and thorough resolution, and support disciplinary actions in alignment with district policies in collaboration with Human Resources.
• Prepare and submit program evaluations and reports to district leadership, including recommendations for improvements.
• Maintain accurate and confidential records, including coach rosters, volunteer approvals, and student eligibility documentation.
• Ensure compliance with all district policies, administrative regulations, and legal requirements related to athletics and activities.

WORKING CONDITIONS

The employee performs under heavy workloads and strict deadlines. The position requires frequent travel to schools, events, and community meetings. Extended hours, including evenings and weekends, are common. The employee must be able to lift equipment and materials weighing up to 30 pounds and maneuver items up to 50 pounds. The role involves both indoor office settings and outdoor athletic environments, often in varying weather conditions.

KNOWLEDGE, SKILLS, AND ABILITIES

Knowledge:

• OSAA rules and regulations, including Title IX compliance.
• District policies and procedures related to athletics and co-curricular activities.
• Budget management, program evaluation, and resource allocation strategies.
• Principles of equity and inclusion in student athletics and activities.

Skills and Abilities:

• Build effective relationships with students, staff, and community members, including those from historically marginalized groups.
• Provide leadership and mentorship to coaches, advisors, and site-based athletic directors.
• Resolve conflicts with professionalism, tact, and confidentiality.
• Manage multiple priorities under pressure and within tight deadlines.
• Communicate effectively with diverse stakeholders in both written and verbal formats.
• Analyze and coordinate complex tasks with minimal supervision.

COMPENSATION

• 238-day contract
• Family medical, dental, and vision insurance
• Term life and long-term disability insurance
• Professional development program and tuition reimbursement
• Bend-La Pine Schools, unlike many districts, currently pays the employee’s portion of PERS, a 6% contribution of the employee’s annual salary

EDUCATION AND EXPERIENCE

Required:

• Current TSPC Professional Administrator License or ability to acquire such a license by July 1, 2025.
• Minimum of five (5) years of leadership experience in athletics, education, or related fields.
• Demonstrated track record of success in program development, compliance, and equity initiatives.

Preferred:

• Spanish language fluency
• Successful secondary school Principal experience
• Successful High School Athletics or Activities Director experience
• Successful experience as a coach in a K-12 setting
• Large district leadership experience

Expectations of Professional Conduct

Employees of Bend-La Pine Schools are expected to adhere to all Bend-La Pine Schools policies and regulations, ensuring compliance with established procedures and expectations. They are to prioritize the well-being of students, aligning their conduct with the core values of public education and the mission, vision, and goals of Bend-La Pine Schools. This entails maintaining consistent and punctual attendance while adhering to site and/or district protocols for reporting absences.

Professionalism extends to personal presentation, with employees expected to maintain attire and grooming appropriate to their roles.While carrying out everyday tasks independently, it's essential to maintain professionalism in how you communicate, both verbally and nonverbally, with students, parents/guardians, the public, and colleagues. This includes valuing and respecting cultural and background differences. Employees of Bend-La Pine Schools are entrusted with fostering a respectful working and learning environment, upholding confidentiality regarding student, staff, and district information at all times.

Application materials of final candidates may be published. Reference checks will be made and there may be a site visit of the candidate before selection.

Reasonable accommodations for the application and interview process will be provided upon request and as required in accordance with the Americans with Disabilities Act of 1990. Bend-La Pine Schools is an Equal Opportunity Employer.

Direct additional requests for information to:

Ryan Kelling
Executive Director of Human Resources

Phone: 541-355-1110
Fax: 541-355-1109
520 NW Wall St Bend, OR 97703

ryan.kelling@bend.k12.or.us

The statements herein reflect general details as necessary to describe the principle functions of the job, the level of knowledge and skills typically required and the scope of responsibility, but should not be considered an all-inclusive listing of work and physical requirements. Individuals may perform other duties as assigned, including work in other functional areas to cover absences or relief, to equalize peak work or otherwise to balance the workload.

Please Provide:

Resume

Cover Letter

3 Letters of Recommendation

Transcripts

License