8 Hour HR Specialist II - Confidential - Regular

Bend-La Pine Schools is committed to the principle of equity. Equity supersedes the notion of equality, where all are treated the same. Pursuing equity requires the removal of barriers and the promotion of inclusive practices so that all students fully benefit. The principle of equity will inform all BLS policies, regulations, programs, operations, practices, and resource allocations.

Studies have shown that some individuals (women and people of color, for example) are less likely to apply for jobs unless they believe they meet every single qualification in a job description. Our goal is to find the best candidate for the position, and we acknowledge that that candidate may be an individual from a less traditional background. We encourage you to apply, even if you don't believe you meet every one of our qualifications described. If you are unsure whether you meet the qualifications of a position, or how this would be determined, please feel free to contact Human Resources to discuss your application.

Position Title: Human Resources Specialist II

Department: Human Resources

Reports To: Department Administrators

JOB DEFINITION:

Under minimal supervision, the Human Resources Specialist II  - Staffing performs independent work related to the employment and support of staff for Bend-La Pine Schools. This position requires extensive knowledge of Human Resources processes, personnel management, and employment regulations while ensuring compliance with district policies, collective bargaining agreements (CBAs), and state and federal laws. The Human Resources Specialist II performs and may direct the work of others in detailed and complex Human Resources functions, exercising independent judgment and discretion. This role frequently serves as the district’s representative in communications with external agencies and invested parties..

The Human Resources Specialist II  - Staffing reports to the Executive Director of Human Resources and may support various human resources initiatives, including employment processing, salary placement, licensure and credentialing, collective bargaining, and compliance monitoring.

ESSENTIAL JOB FUNCTIONS:

• Processes and tracks offers of employment, resignations, retirements, and terminations for all staff.
• Ensures accurate and timely payroll processing for all staff, including verification of budget and position codes.
• Analyzes, evaluates, and ensures timely salary placement in accordance with district policies, CBAs, and applicable state laws, including step movement and longevity recognition.
• Serves as a district liaison with state agencies such as the Oregon Department of Education (ODE), Teacher Standards and Practices Commission (TSPC), and other regulatory bodies related to employee credentialing and background checks.
• Prepares and submits applicable School Board action documents and other employment-related notices for School Board review and approval.
• Assists with onboarding, licensure verification, background checks, and training requirements for new hires, including classified staff, licensed staff, coaches, volunteers, and independent contractors.
• Provides HR-related guidance and training to district staff, administrators, and supervisors on employment policies, procedures, and CBA interpretation.
• Supports collective bargaining efforts and contract administration, including research, analysis, and policy implementation.
• Maintains and updates personnel records for all employees, ensuring accuracy and compliance with district policies and legal requirements.
• Composes correspondence and responds to inquiries from employees, administrators, state agencies, and the public.
• Processes and maintains highly confidential personnel information.
• Performs other related duties as assigned.

WORKING CONDITIONS:

The Human Resources Specialist II operates under heavy workloads with inflexible deadlines and competing priorities requiring immediate attention. The position requires sound judgment and professionalism in high-pressure situations. The employee must be able to lift/move materials, equipment, or boxes weighing up to 30 pounds. The position primarily works in an office setting with occasional travel to schools and district sites.

KNOWLEDGE, SKILLS, AND ABILITIES:

Knowledge:

• Principles and practices of Human Resource management and personnel administration.
• Collective bargaining agreements, employment laws, and administrative regulations.
• District policies, CBAs, and Oregon Revised Statutes governing employment practices.
• Fiscal and payroll management principles as they relate to HR functions.
• Methods of analyzing and interpreting HR data, salary structures, and employment trends.
• Modern office practices, including HRIS systems, databases, and productivity software.

Skills and Abilities:

• Exercise independent judgment in making technical and procedural HR decisions.
• Research, compile, and analyze complex HR data, preparing clear and concise reports.
• Operate HR software and district-adopted systems for data entry, retrieval, and reporting.
• Analyze and resolve procedural and technical problems efficiently.
• Maintain confidentiality of sensitive personnel information.
• Establish and maintain effective working relationships with employees, administrators, and external agencies.
• Communicate clearly and concisely, both orally and in writing.
• Adapt to fast-paced environments with shifting priorities while maintaining accuracy.
• Represent the district professionally in interactions with employees, the public, and external agencies.

EDUCATION AND EXPERIENCE:

Required:

• Minimum of one to three years of experience in Human Resources, Payroll, or personnel administration.
• Working knowledge of employment policies, HR procedures, and personnel management.

Preferred:

• Bachelor’s Degree in Business, Human Resources, or a related field; OR equivalent combination of education and HR experience.
• Experience in public sector or K-12 school district HR operations.
• Experience working with collective bargaining agreements and employment law compliance.
• HR certification (e.g., PHR, SHRM-CP)

EXPECTATIONS OF PROFESSIONAL CONDUCT:

Employees of Bend-La Pine Schools are expected to adhere to all district policies and regulations, ensuring compliance with established procedures and expectations. Employees must prioritize the well-being of students and align their conduct with the core values of public education and the district’s mission.

This includes:

• Maintaining punctual and consistent attendance.
• Demonstrating professionalism in communication, dress, and workplace interactions.
• Ensuring confidentiality regarding student, staff, and district information.
• Upholding a respectful and inclusive work environment.

CLOSING STATEMENT:

The statements herein reflect general details necessary to describe the principal functions of the job, the level of knowledge and skills typically required, and the scope of responsibility. This document should not be considered an all-inclusive listing of work requirements. Individuals may perform other duties as assigned, including work in other functional areas, to cover absences, balance workloads, or support district needs.

The statements herein reflect general details as necessary to describe the principle functions of the job, the level of knowledge and skills typically required and the scope of responsibility, but should not be considered an all-inclusive listing of work and physical requirements. Individuals may perform other duties as assigned, including work in other functional areas to cover absences or relief, to equalize peak work or otherwise to balance the workload.