Accounts Receivable Clerk and Bookkeeper

For nearly a century, Bendheim has been a premier global resource for specialty architectural glass, offering an extensive range of in-stock and custom glass varieties. As a third-generation, family-owned company, Bendheim continues to supply top-quality glass products to architects, designers, contractors, and building owners across the world.

At Bendheim, we foster a collaborative and inclusive work culture rooted in creativity, sustainability, and innovation. Our team members are empowered with professional development opportunities and encouraged to share their expertise, driving the company’s forward-thinking approach to architectural glass. We prioritize work-life balance and offer a comprehensive benefits package that includes health insurance, retirement plans, paid time off, and ongoing training. Bendheim employees are part of a family-oriented culture where individual contributions are recognized, and teamwork is celebrated.

We are currently looking for an individual with great attention to detail, and experience in finance and accounts receivable to join our Finance Team. This position offers a opportunity to fully own the AR and bookkeeping process and collaborate with the finance team to improve and develop processes.

Accounts Receivable and Bookkeeper

Job Type: Full-time, Exempt

Job Summary: The Accounts Receivable Clerk and Bookkeeper will be responsible for managing all aspects of accounts receivable and bookkeeping, including invoicing, collections, account reconciliations, and financial reporting. The ideal candidate will have strong organizational skills, a keen eye for detail, and a solid understanding of accounting principles.

Key Responsibilities:            

Accounts Receivable:

• Manage all aspects of accounts receivable, including preparing and sending invoices, following up on outstanding payments, and maintaining accurate records.
• Enter daily cash receipts, including checks, electronic payments, and credit cards.
• Monitor customer accounts, communicate with clients regarding overdue payments, and manage collections for outstanding balances.
• Resolve invoicing issues and discrepancies, making necessary adjustments.
• Manage customer credit status, run credit applications, and inform CSR of any changes.
• Provide support to customer service for payment, invoicing, and tax-related inquiries.

Cash Management:

• Daily monitoring of bank accounts, managing positive pay, and rejecting suspicious charges.
• Communicate with bankers to resolve confusing charges and payments.
• Review cash inflows and outflows to ensure payments are processed correctly.
• Monitor bank account balances and transfer funds to cover approved expenses
• Maintain cash accounts and ensure that balances and entries are posted correctly.
• Review daily cash inflow and outflow activities and make necessary adjustments.
• Perform bank reconciliations on a weekly and monthly basis.

Sales Tax:

• File monthly and quarterly sales tax returns and ensure timely payments.
• Review invoices and make necessary corrections or reversals to maintain accurate records.
• Verify sales tax exemption and resale certificates, ensuring compliance with sales tax requirements and proper filing into accounting systems.
• Communicate with state authorities regarding sales tax issues.
• Collaborate with auditors during audits, providing necessary documents and records, and addressing auditor inquiries.
• Review the company's sales tax records and, if necessary, prepare and conduct the Voluntary Tax Disclosure program.
• Register new states for sales tax purposes, as needed.

Financials & Accounting:

• Perform account analysis and reconciliations, with a focus on reviewing income statements and trend reports on expenses and tax accounts for accuracy.
• Make G/L entries for necessary adjustments.
• Responsible for period-end closing, assisting coworkers in posting records on time.
• Assist with ad-hoc projects as required by managers.
• File annual business reports for different entities.

Qualifications:

• Bachelor’s degree in Accounting, Finance, or a related field.
• 2-4 years of experience in accounts receivable, bookkeeping, or a related role.
• Strong understanding of accounting principles and practices.
• Proficiency in accounting software (Sage 100) and Microsoft Office Suite, particularly Excel.
• Excellent attention to detail and accuracy in data entry and record-keeping.
• Strong organizational skills and the ability to manage multiple tasks and deadlines.
• Effective communication skills, both written and verbal.
• Ability to work independently and as part of a team.
• This role requires a high level of integrity and confidentiality in handling financial information.

Preferred Qualifications:

• Experience in the architectural glass or construction industry
• Familiarity with Sage 100 and Concur.
• Experience is Excel, V-lookups and Pivot Tables.
• Knowledge of local, state, and federal tax regulations.
• Familiarity with GAAP.