Assistant Director of Extension Programs

Description

Department: Office of College Relations

Job Status: Full-Time

FLSA Status: Non-Exempt

Reports To: Director of Extension Programs

Grade/Level: B

Amount of Travel Required: Minimal travel required

Work Schedule: 8:00am-5:00pm plus some week nights and weekends

Positions Supervised: N/A

POSITION SUMMARY
The Assistant Director assists in the planning and execution of the activities of Benedictine College’s centers and assists the Director of Extension Programs in the centers’ operational and outreach functions.

ESSENTIAL FUNCTIONS

The Assistant Director of Extension Programs will assist the Director of Extension Programs by coordinating with various departments of the College on behalf of the Centers including:

Provide support to Director of Extension Programs

• Assisting with processing payments and coding receipts and other clerical duties
• Assisting with the fellows’ programs, including booking and preparing spaces for meetings and managing rosters and communications
• Reserving spaces on campus for center events including, but not limited to speakers, meetings, and conferences
• Hosting and attending center events, ensuring that the events run smoothly and that guests of the College are received hospitably
• Manage reporting processes for various center events 

Provide support and resources to Center directors

• Assisting with scheduling speakers and fundraising events, coordinating with the President’s Office and Advancement office.
• Identifying internship opportunities, coordinating with the Director of Career Services. 
• Coordinates administrative requests and needs with the Centers’ directors for the efficient operation of the Centers.
• Provides administrative support related to budgeting, scheduling, processing, and event planning.

Communication and autonomy

• Demonstrate excellent interpersonal and communication skills, including active listening and ability to cultivate meaningful connections with diverse faculty, staff, student, parent, and community partners
• Ability to work collaboratively with the events and catering staffs to successfully host Center events
• Meet face to face, commnicate via phone and via email, with students, colleagues, and others, to learn about the work of the Centers.
• Identify compelling stories and draft language for articles and marketing pieces regarding the Centers and Transforming Culture in America
• Assist in drafting communications about various events of the Centers, both for on- and off-campus audiences
• Ability to prioritize multiple projects and meet deadlines.

Requirements

POSITION QUALIFICATIONS

Competency Statement(s)

Communication, Oral and Written – Ability to communicate effectively with others using the spoken and written word.

Energetic – Ability to sustain irregular hours working with college students. Must be able to seek out and engage students.

Leadership – Ability to mentor students through relationships - with the ability to affirm men and women in their identity and vocation in the world; to identify strengths and weaknesses in students and foster their personal Support; and to lead others using a Christian-servant style of leadership.

Organization and Planning – Ability to structure multiple tasks, meet deadlines, and keep inventory. Ability to plan, staff, direct, and control work tasks and events. Must be detail-oriented.

Problem Solving – Ability to think through issues and develop solutions to problems. Ability to think “outside the box” to identify innovative solutions.

Team Building – Ability to build and maintain team cohesion and goal accomplishment. Must have an interest in building a dynamic campus community.

Education

Bachelor’s degree required.

Experience

Applicants for this position should have a minimum of three years, post-college, experience in office management or higher education experience in student services or related field.

PHYSICAL DEMANDS

Physical Abilities

Stand F

Walk F

Sit F

Handling / Fingering F

Reach Outward O

Reach Above Shoulder O

Climb O

Crawl O

Squat or Kneel O

Bend O

Push / Pull

12 lbs or less F

13-25 lbs F

26-40 lbs F

41-100 lbs O

Lift /Carry

10 lbs or less C

11-20 lbs C

21-50 lbs C

51-100 lbs F

Over 100 lbs O

N (Not Applicable) Activity is not applicable to this occupation.

O (Occasionally) Occupation requires this activity up to 33% of the time (0 - 2.5 hrs/day)

F (Frequently) Occupation requires this activity from 33% - 66% of the time (2.5 - 5.5 hrs/day)

C (Constantly) Occupation requires this activity more than 66% of the time (5.5 hrs/day)

EOE