What are the responsibilities and job description for the Property Management Coordinator position at Bennett Williams Realty, Inc.?
Join our growing team! Due to growth we are adding another Property Management Coordinator to our amazing team.
Position Summary
Performs daily property management duties and tasks for Bennett Williams Realty clients which consist of Commercial Properties (Retail, Office, and Industrial) as well as Commercial Condo Associations. Responsibilities include providing daily communication and customer service to owners, tenants, association boards, vendors, and suppliers regarding the maintenance, leases, association documents, inquiries, complaints, approvals, insurance, invoices, finances, budgets, violations and management of each property.
Principal Accountabilities
1. Assists Vice President of Property Management in all operations of the property management department. Requires intimate knowledge of lease and association documents including tenant responsibility for commercial properties.
2. Preparation of monthly management reports for all properties. This includes coordination and compilation of materials from accounting, leasing agents and property management records.
3. Assist in preparation of annual budgets
4. Responsible for maintenance on properties. This includes tracking of tenant concerns, obtaining quotes for the work, coordinating work with the contractors, follow through with completion of the work.
5. Coordination of quotes and review of contractors for all services for commercial properties. Managing concerns of tenants regarding services contracted for properties.
6. Site visits to properties and inspections of property and tenant spaces as required.
7. Schedule, coordinate and attend meetings at least annual or twice yearly for each association. Attend and record minutes for various Board meetings.
8. Review and approval for all accounts payable invoices for properties. Tracking of service contracts and billings. Tracking and reading meters of utilities on commercial properties.
9. Responsible for collection of past due accounts. This includes monthly letters being sent to delinquent parties, filings completed with the District Justice Office and coordination of legal proceedings with the law firm. Attend hearings as required.
10. Communicate daily with property management team, tenants, boards, and owners of commercial properties via phone and/or email.
11. Communicate with municipalities and insurance companies as needed for properties.
12. Preparation and processing all mailings to tenants including meeting notices, payment, violation letters, policy changes, introductory welcome letters to new tenants, approval/denial of requests, and complaints.
13. Maintain records for Insurance and preventative maintenance contracts.
14. Work directly with the accounting department to assure all tenant statements and data base information is current.
15. Responsible for maintaining key card access system for properties.
16. Other tasks as required or as dictated by the Vice President of Property Management.
Employment Standards
Education/Experience: Any combination of education and experience that would provide the required skill and knowledge for successful performance. Typical qualifications would be equivalent to:
1. Degree/license in Real Estate/Management or 3 years of experience in real estate.
2. Excellent organizational skills and proficiency with Microsoft Office.
3. Strong customer service skills with the ability to multi task in a fast paced
environment.
4. Ability to learn new systems and processes.
5. Positive attitude.
Knowledge of: Basic knowledge of real estate terminology, leases, condominium association documents, accounting, budgets and general office procedures and practices.
Skilled At: Position requires excellent communication skills, both verbal and written, proficient in computer skills, be detail oriented with the ability to multi-task in a fast paced changing environment.
Job Type: Full-time
Pay: $50,000.00 - $55,000.00 per year
Benefits:
- 401(k)
- Dental insurance
- Life insurance
- Paid time off
- Vision insurance
Work Location: In person
Salary : $50,000 - $55,000