Behavioral Health Coordinator

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Job Title: Behavioral Health Coordinator
Department/Division: Administration
Reports to: Deputy County Administrator
Supervises: n/a
FLSA Classification: Non-Exempt
Pay Grade: 135
Employee Group: Non-Bargaining
Revision Date: January 2025

Minimum Education: Bachelor’s degree from an accredited college or university in Business Administration, Accounting, Public Administration or related field.

Minimum Experience: Two years of related experience OR any combination of education and experience which would provide the knowledge, skills, and abilities to perform the job. Experience in behavioral health (mental health/substance abuse disorders) and/or medical billing, specifically Medicare billing, preferred

Minimum Certifications: n/a

Other Requirements: Valid Washington State Driver’s License if driving a vehicle for County business.

POSITION SUMMARY:
This position assists in the delivery of behavioral health services for Benton County. The position ensures that contracts for services are meeting the specifications and being utilized to the best value for the County. The position also acts as a liaison between service providers, community groups, other agencies, and the County.

ESSENTIAL FUNCTIONS:
The following duties are essential for this position. However, they are not to be construed as exclusive or all–inclusive. To be successful in this position, an individual must be able to perform each duty satisfactorily. Other duties may also be required or assigned.

• Manages contracts with various behavioral health service providers for programs funded by the County.
• Reviews payment requests from service providers to ensure compliance with contract terms.
• Performs all daily contract management billing processes, including accounts payable, receivable, interdepartmental billing, payment vouchering, and cash receipting.
• Audits provider records to ensure compliance with contracts and to ensure providers are maximizing payments through third party payers (e.g. Medicare, Medicaid, private insurance).
• Manages grant programs to private agencies where County funds are provided for supplementation and expansion of behavioral health programs in the region.
• Acts as a representative of the County on the Benton Franklin Behavioral Health Advisory Committee and other program related groups.
• Reports on expenditures of various revenues related to behavioral health (i.e. sales tax, settlements, and grants).
• Seeks out and writes grant proposals to obtain additional state and federal funding to support assigned programs.
• Researches special projects as assigned and prepares detailed financial analyses, e.g., financial impacts related to grant applications, contracts, etc.
• Manages grant tracking, allocations, and ensures grant compliance.
• Assists in the preparation of the preliminary biennium budgets; assists Department in the development of revenue and expenditure budgets; monitors expenses and revenue changes to make necessary modifications.
• Reviews and analyzes budget and financial monthly/quarterly reports related to performance metrics and budget vs. actual status; provides subsequent recommendations or action plans and checks fund balance cash status.
• Enters, scans, updates, and maintains information in spreadsheets, databases, and reports.
• Maintains electronic filing, paper filing, and record systems to provide easy access to records and information; provides retention of records as required by Department and County policies.
• Performs other duties as assigned.

KNOWLEDGE, SKILLS AND ABILITIES:
Knowledge of:

• Mental health and substance abuse services, needs, and programs.
• Governmental accounting and auditing methods, procedures, and financial practices.
• Principles and practices of budgeting, fiscal management, and project management principles and techniques.
• Medical billing practices.
• Administrative policies and procedures of the County.
• The County’s and Department’s operating requirements, policies, procedures, and practices; and local, state, and federal regulations related to department programs and operations.
• Current office practices and procedures.
• Operation of standard office equipment and software consistent with this position.

Skill in:

• Evaluating grant opportunities and drafting and submitting grant proposals.
• Preparing accounting transactions, financial statements and reports.
• Analyzing complex administrative information and issues, defining problems and evaluating alternatives and recommending methods, procedures and techniques for resolution of issues.
• Organizational and time management to prioritize duties to accomplish a high volume of work product while adapting to constant changes in priority.
• Applying accounting principles to work activities in a municipal accounting system.
• Researching and understanding complex written materials.

Ability to:

• Monitor fiscal and program accountability and analyze data.
• Perform comparative analysis of fiscal and operational performance data.
• Isolate and analyze significant trends and practices from detailed records.
• Interpret and implement local policies and procedures; written instructions, general correspondence; Federal, State, and local regulations.
• Read, write, speak, understand, or communicate in English sufficiently to perform the duties of this position.
• Prepare and maintain accurate and concise records and reports.
• Apply sound judgment and discretion in performing duties, resolving problems and interpreting policies and regulations.
• Communicate detailed and often sensitive information effectively and concisely, both orally and in writing.
• Maintain professionalism at all times.
• Maintain effective working relationships with individuals within and outside the organization.
• Maintain confidentiality and discretion regarding business-related files, reports and conversations, within the provisions of the Public Records Act and other applicable State and Federal statutes and regulations.
• Work the allocated hours of the position and respond after hours as needed.

PHYSICAL AND WORK ENVIRONMENT:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential duties and responsibilities of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• This work requires the occasional exertion of up to 25 pounds of force; work regularly requires sitting, frequently requires standing, speaking or hearing, using hands to finger, handle or feel and repetitive motions and occasionally requires walking, stooping, kneeling, crouching or crawling and reaching with hands and arms.
• Work has standard vision requirements.
• Vocal communication is required for expressing or exchanging ideas by means of the spoken word.
• Hearing is required to perceive information at normal spoken word levels.
• Work requires preparing and analyzing written or computer data and observing general surroundings and activities.
• Work has no exposure to adverse environmental conditions.
• Work is generally in a moderately noisy office setting (e.g. business office, light traffic).

Job Type: Full-time

Pay: $78,395.20 - $101,712.00 per year

Benefits:

• Dental insurance
• Employee assistance program
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Ability to Commute:

• Kennewick, WA 99336 (Required)

Ability to Relocate:

• Kennewick, WA 99336: Relocate before starting work (Preferred)

Work Location: In person

Salary : $78,395 - $101,712