Government Grants Compliance and Budget Specialist

Please note that references provided at the time of application for staff positions will not be contacted until the applicant has been offered the position.

Description

The Government Grants Compliance and Budget Specialist is responsible for budget-related, and pre- and post-award government grant programs and administrative compliance to ensure that funds are administered in accordance with statutory, regulatory, and administrative guidelines. Duties include assisting with grant application submission, participating in grant start-up meetings and monthly budget review meetings, monthly financial reconciliation, preparing and submitting draw requests, timely and accurate submission of programmatic and financial reports, maintaining documentation for Single Audit, time and effort documentation, and orderly closure of grant projects. Ensures compliance with grant expense and activity guidelines and that all grant-funded expenditures are allowable, allocable, reasonable, and necessary.

Your Key Responsibilities

Review, interpret, and disseminate guidance on grant program guidelines, forms, and administrative documents.

• Regularly monitor/track the status of each grant through its program life cycle.
• Prepare, review, and coordinate Single Audit work in conjunction with the Office of Financial Affairs.
• Regularly review, reconcile, and oversee grant budgets and finances.
• Establish and maintain secure accounts with applicable government agency websites.
• Maintain documentation to ensure compliance with all government regulations and guidelines, including, but not limited to, those pertaining to expense eligibility; time and effort; and draw requests.
• Proactively work to prevent and resolve compliance-related issues, including collaborating with cross-functional stakeholders, attending trainings to maintain current knowledge base, and working with administrative officials as required.
• Work with grant project directors/principal investigators to ensure that all applications and required reports (e.g., programmatic, administrative, technical, financial) are submitted on time and contain complete and accurate information.
• Assist the Director with writing, updating, and maintaining policies and procedures.
• Additional work with the Official of Financial Affairs may be requested as time allows.
  
  

What You'll Bring

Education required to ensure success in this position:

• A bachelor’s degree in accounting, finance, business, public administration, or related field.
  
  

Experience Required To Ensure Success In This Position

• At least two years of government grant management, budget oversight, and compliance experience.
  
  

Special Skills, Knowledge And Abilities

• Knowledge and ability to utilize Banner or similar programs and software for data analysis.
• Knowledge of basic bookkeeping, accounting, and financial record-keeping procedures; financial terminology and coding; statements and budget preparation.
• Knowledge of federal and state regulations and administrative guidelines related to grant management.
• Knowledge of computer-based applications, including Word, Excel, and other workflow tools.
• Excellent project management skills with the ability to create systems and efficiently manage multiple work streams and deadlines.
• Ability to build relationships and collaborate with multiple offices and stakeholders, including Finance, Information Technology, the Office of Academic Affairs, and grantmaking entities.
• Excellent oral and written communication skills
  
  

License, Certification, Or Registration Necessary

• N/A
  
  

Physical Requirements

• Ability to navigate campus/public buildings and grounds.
  
  

Environmental Conditions

• Professional office environment with interruptions and noise due to frequent visitors, students, staff, and faculty.
  
  

Ability To Operate The Following Vehicles Or Equipment

• Standard office equipment: computer, phone, etc.
  
  

Founded in 1855, Berea College is nationally recognized as the first coeducational and interracial college in the South. Berea has a longstanding commitment to interracial education and is one of the most racially diverse private liberal arts colleges in the United States. With an emphasis on service to Appalachia and beyond, Berea enrolls more than 1,500 students from 46 states and U.S. territories and more than 70 countries. Berea College admits students who are unable to afford tuition and provides all of them with a no-tuition promise, valued at more than $204,000. Berea’s students excel in the College’s supportive yet demanding academic environment, and most are the first in their families to attend college. As one of only nine federally recognized Work Colleges, all Berea students are expected to work 10-12 hours weekly in various positions across campus. Berea College is listed #20 in overall ranking in the U.S. by the Wall Street Journal/College Pulse college rankings, 2023. The Washington Monthly ranks Berea College #2 Best Liberal Arts College and #1 in Social Mobility, 2023. Money Magazine ranks Berea #20 Best Overall College and #10 for Best in the South, 2023. Berea College is also the only institution in Kentucky to receive the 5-Star Rating from Money Magazine, 2023.

Located where the Bluegrass Region meets the Cumberland Mountains, the town of Berea (pop. 16,000) lies forty miles south of Lexington and is approximately two hours from Cincinnati, Louisville, and Knoxville. More information about Berea College is available at www.berea.edu.

Berea College, in light of its mission in the tradition of impartial love and social equality, welcomes all people of the earth to learn and work here.

Berea College is always looking for talented, self-motivated individuals to join our team. If you think you are ready to be a part of an exciting team, then we encourage you to continue with this applicant friendly, online job application!

Berea College is an Equal Opportunity Employer that recruits and hires qualified candidates without regard to race, religion, sex, sexual orientation, age, national origin, ancestry, citizenship, disability, or veteran status.

This position is not eligible for benefits, however, Berea College still offers unique position opportunities you can read more about below.

Our Unique Culture

Berea College strives to be a place where people with various Christian interpretations, different religious traditions, and no religious traditions work together in support of Berea's Great Commitments.

Over the past century, various leaders of the College have applied the College’s inclusive scriptural foundation and spirit to their expanding world and welcomed those whose beliefs were consistent with the Christian gospel of impartial love. Therefore, Berea College today affirms its inclusive Christian tradition even as it respects the traditions of Jews, Muslims, Buddhists, and Hindus, as well as other faiths, and those holding no religious beliefs. We strive not to ignore our differences, but rather seek to understand each other honestly and respectfully, and together create a climate where anyone can openly discuss what they believe without fear of sanction. To that end, all persons who are willing to share in the spirit and the work of the Great Commitments as shaped by its preamble are welcome to study, to teach, and to work at Berea

Labor Supervision

In support of Berea College’s great commitments, staff and faculty serve as labor supervisors. Our fourth great commitment, The Dignity of Labor, promotes learning and serving in community through the student Labor Program, honoring the dignity and utility of all work, mental and manual, and taking pride in work well done. Student Labor Supervision includes scheduling, assigning, and approving student work, developing students' workplace acumen, and providing tangible work experience. To learn more about the labor program office please see the following link Labor Program Office.